Project and Programme Associate

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    6 days ago
  • Category:
    Development
  • Deadline:
    December 9, 2022

JOB DESCRIPTION

Job Description

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Since 2001, the UNDP programme in Cyprus has been delivering mainly EU funded interventions, to support Greek Cypriots and Turkish Cypriots on confidence building measures by encouraging dialogue and cooperation, and supporting the development of environmental, economic and social infrastructure on the island.

As such UNDP in Cyprus provides a diverse package of programmatic services to a range of partners which contribute to building a conducive environment for the peace process. In particular, the implementation of confidence building measures contributes to the building of trust between the two communities while demonstrating to the public at large that the communities can work together on critical issues that are of importance to all inhabitants of Cyprus across three focus areas:

  • Empowering communities to protect cultural heritage
  • Strengthening inter-communal mechanisms
  • Improving environmental, social and economic infrastructure

The “Local Infrastructure Facility” (LIF) to coordinate and support the implementation of EU funded infrastructure projects in the northern part of Cyprus.

The LIF will help identify, screen, mature, prepare for tender, and implement local infrastructure investments, targeting the funding on competitive basis to ensure best value for money and providing support also to those communities with a lower technical and administrative capacity. This will in turn result in a greater positive impact on the standard of living of local populations and increase the visibility of EU interventions in the priority areas. Moreover, synergies with the UNDP Cyprus will be established, in particular for the visibility and communication aspects. The project is funded by the European Union.

The Project and Programme Associate works in close collaboration with the programme, operations and projects’ teams and contributes to the smooth implementation of the programme and exchange of information.

Duties and Responsibilities
Summary of Key Functions:

1) Support to management of the LIF project (50 %).

2) Provides effective support to programme, including projects formulation and implementation (45 %).

3) Contribute to Support to knowledge building and knowledge sharing (5 %).

 

1) Provides effective support to management of the project(s) focusing on the achievement of the following results:

  • Collection of information for identification of areas for support and project(s) formulation/implementation.
  • Maintenance of teams’ status reports, best practices, lessons learned, recording on section in intranet and compiling of information for programme/project management.
  • Extraction of data from various sources.
  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to project manager.
  • Update of project details in Atlas, revision of project award, budget and status.
  • Creation of requisitions in Atlas for development projects, register of receipt in Atlas.
  • Use of automated office management system.
  • Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
  • Preparation of minutes of meetings and follow-up.
  • Administrative support to conferences, workshops, events.
  • Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
  • Screening of incoming communications, filter outgoing correspondence for supervisor’s signature, clearance and further action by other staff; wherever possible.
  • Adherence to appropriate protocol and correspondence guidelines by office team when communicating with authorities and other external partners.
  • Support to organization of procurement processes.

1.a. Operational tasks:

  • Update of project details in Atlas, revision of project award, budget and status.
  • Creation of requisitions in Atlas for development projects, register of receipt in Atlas.
  • Use of automated office management system.

1.b. Supervision and coordination of the gender analysis under LIF project:

  • Support to gender analysis and gender action plan under the framework of the ongoing project(s), as well as for the new programming areas, if/when needed.
  • Organisation of the training sessions, local community visits and focus group discussions during the exercise.

1.c.  Supervision and coordination of the capacity building activities under LIF project:

  • Implementation and supervision of the capacity building activities, in collaboration with the UNDP capacity building consultant.
  • Organisation of the training sessions, field visits and focus group discussions during the exercise.

1.d. Managing the Feasibility Study for the improvement of public services within the boundaries of

the Nicosia walled city in the Turkish Cypriot community.

  • Supervision of the contractual obligations of the service provider.

2) Programme formulation and implementation & Project formulation and implementation:

  • Draft preparation of background information for programme/project formulation, support project documentation preparation, work plans, budgets, proposals on implementation arrangements in line with the UNDP Results Based Managemnet
  • Contribute in preparation/reviews of project-related documents and quarterly/annual project reviews and ongoing monitoring, compiles standard correspondence and presentations on the projects/programmes
  • Coordination of project activities with consultants,
  • drafting terms of reference for the consultants.
  • Maintaining data on submission and response times
  • Supporting the implementation of the office Evaluation plan , including support in preparation of Terms of References,  provision of logistical support to data collection missions, review of draft evaluation reports,  and support to uploading and updating relevant information in the  UNDP Evaluation Resource Centre (ERC)
  • Support to operational and financial closure of projects, including appropriate reporting to HQ as necessary.
  • Supports creation of strategic partnerships and implementation of the resource mobilization strategy
  • Support to the development and implementation of new project areas on environmental matters and crisis response including in the field of Disaster Risk Reduction, waste and water management
  • Managing the assessment contracts such as economic impact analysis based on the effects caused by the Russian-Ukranian war.
  • Supervision of the lead researcher and the research team on their contractual obligations and assignments.
  • Coordination of the communication between Good Offices and UNDP.

3) Supports knowledge building and knowledge sharing in the office focusing on achievement of the following results:

  • Supervision of the interpretation services for all projects.
  • Organising and participating in the learning programmes and trainings for the operations/ projects staff on programme.
  • Contributions to knowledge networks and communities of practice.
  • Support to the learning and the greening the blue committees.
  • Development of new projects by following the guidance of the open call for proposals of moonshot facility.

Institutional Arrangement

The Project and Programme Associate will be based at the UNDP Cyprus Office in Nicosia. He/She will be reporting, under the supervision of the UNDP Cyprus LIF Project Manager.

Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

People Management: N/A

Cross-Functional & Technical competencies

Thematic Area Name Definition
External Relations & Advocacy Event planning and execution Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.
Administration & Operations Events management (including retreats, trainings and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Digital & Innovation Data collection Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).
Digital & Innovation Creative facilitation Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities. 

Ability to swiftly build rapport with participants and create a safe space (on-and offline) where they feel comfortable to share their views, concerns, experiences and reflections; supporting this with a range of tools to stimulate active participation.

Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group.

Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.

Programme and Policy Effectiveness Programming (PPM) policies and procedures
Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Required Skills and Experience
Education:
  • Secondary education
  • Bachelor’s Level Degree in Public Administration, Economics, International Politics, Political Sciences, Social Sciences, media relations, journalism, publishing or related field would be desired, but not a requirement.
Experience:
  • Six years of graduate experience in project management/programme support would be required.
  • Alternatively, if in procession of Bachelor’s degree, three years of relevant work experience in project management/programme support would be required at the national or international level.
Required skills 
  • Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc), experience in office and collaboration software packages and knowledge of spreadsheet and database packages, experience in handling of web-based management systems is required (including Word, Excel, PowerPoint, OneDrive, Teams, Outlook and SharePoint).
  • Experience and knowledge of UNDP rules and corporate platforms.
Desired skills in addition to the competencies covered in the Competencies section
  • Master’s Degree or equivalent in Public Administration, Economics, International Politics, Political Sciences, Social Sciences, media relations, journalism, publishing or related field is desirable.
  • Previous work experience in UNDP is an asset.
  • Experience in supporting a team is considered as an asset.
  • PRINCE2 Training and Certification is desirable.
Required Language(s)
  • Fluency in English is required.
  • Fluency in either Turkish or Greek is required.
Other
  • Nationals or permanent residents in Cyprus are eligible.
  • Women candidates are encouraged to apply.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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