UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the UN’s global development organisation that supports countries around the world in their efforts to successfully address diverse development challenges, framed around three broad settings which require different forms of support: eradicating poverty in all its forms and dimensions; accelerating structural transformations for sustainable development; and building resilience to crises and shocks. Pacific Islands countries (PICs) boast “big ocean” economies, with young and mobile and highly adaptative societies. Past and recent investments have however fallen short of developing diverse economies offering inclusive services and opportunities, resilient to external shocks and the increasing pace of climate disasters. While the scale of Pacific economies does not allow them to respond to all challenges alone, public investment and revenues would gain from empowered officials accountable to keep basic service delivery and development priorities in mind while driving fiscal decisions.
What is the Vaka Pasifica project?
The “Accountable Public Finances to serve Pacific people – Vaka Pasifika” project (hereafter Vaka Pasifika project) aims to strengthen the governance mechanisms enabling Pacific countries to deliver calibrated public services to meet specific needs of the people. Funded by the European Union, the project’s focus is to ensure that scarce Pacific resources are better managed and the base available for achieving national development goals will be increased. This will require PIC economies to establish stable and reliable regulations implementing the right mix of creativity and rigor informed by ground reality.
The project will help in:
The second phase of the Vaka Pasifika project (2022-2026) will build on the results of the “Strengthening Public Finance Management and Governance in the Pacific” (PFM) project implemented between 2018 and 2022. Funded by the European Union, the Vaka Pasifika project is a EUR6million project implemented between July 2022 and December 2026 by UNDP and its partner PIANGO.
The project is taking as a point of departure that our partners should not have to constantly prove that they can deliver reports. The Vaka Pasifika project team constantly focuses on reducing the workload of partners and focusing on results. The candidates for these positions need to be solution orientated, constantly seeking to work smart and find ways to maximise the impact, partnerships and relationships of the projects through seamless administrative and logistical support.
The scope of work of the Project Assistant is outlined below. He/She will be responsible for supporting the Vaka Pasifika Project.
Assist in the administration and implementation of Vaka Pasifika Project delivery, adapt processes and procedures, and support results-based management, by focusing on the achievement of the following results, including but not limited to:
Provide support and assistance to the UN-PRAC team in the management of Project initiatives/ activities:
Participate in knowledge building and knowledge sharing – up to 10% of the time of the project assistant (depending on context) will be allocated to initiatives linked to knowledge building and sharing and initiated by the staff themselves objectives will be set with Project Manager on a bi-annual basis
Any other duty(s) assigned by the Project Managers Vaka Pasifika.
|Achieve Results:||Level 1: Plans and monitors own work, pays attention todetails, deliver quality work by deadline|
|Think Innovatively:||Level 1: Open to creative ideas/known risks, is pragmatic problem solver, amkes improvements|
|Learn Continuously:||LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback|
|Adapt with Agility:||LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible|
|Act with Determination:||LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident|
|Engage and Partner:||LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships|
|Enable Diversity and Inclusion:||LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination|
|Administration & Operations||Documents and records management||Overall document (hard or electronic) management; registry and retention policy including storing and archiving|
|Administration & Operations||Events management (including retreats, trainings and meetings)||Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.|
|Administration & Operations||Travel policy and procedures||Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative|
|Min. Academic Education||Bachelor’s degree in Administration, Business Management, Governance, Business or Public Administration Economics, Political or Social Sciences, or related fields to development and business administration OR Completion of Secondary School with additional (3) years minimum of work experience|
|Min. years of relevant Work experience||2 years of progressively responsible relevant programme experience in administrative and logistics services at regional and international levels with a relevant Bachelor’s degree OR 5 years of progressively responsible relevant programme experience in administrative and logistics services at regional and international levels with Highschool Completion.|
|Desired additional skills and competencies||
|Required Language(s) (at working level)||Proficient in verbal and written English.|