Position Information:

Project: Support to Host Communities in the WASH Sector
Title: Project Coordinator Associate
Classified Level: NPSA 6
Duty Station: Beirut, Lebanon
Expected Duration: 12 Months

Project Description:

The Energy and Environment Programme is one of the main areas of focus in UNDP Lebanon; currently implements numerous projects in Lebanon that range in thematic areas from climate change, biodiversity conservation, institutional support, industrial depollution, decentralized renewable energy projects and solid waste management. The programme also works on the support of host-communities in response to the Syrian refugee crisis and is the Social and Environmental Safeguards focal point for the office; therefore, the team also ensures the integration of environmental best-practices into the overall implementation strategy of UNDP.

Following the Syrian Crisis, the majority of refugees are being hosted in communities that are among the poorest in the country, including the North of Lebanon and the Bekaa. These communities suffer from poor water services due to lack of adequate infrastructure and have limited means to expand local infrastructure.

As such under the umbrella of the support to the host-communities programme of UNDP and in coordination with the Ministry of Energy and Water, UNDP is implementing several projects on water (domestic water supply and irrigation canal construction) as well as waste water across Lebanon. It is also working on several Syria-crisis response related projects in other sectors such as solid waste and renewable energy applications.

Accordingly, UNDP Energy and Environment Programme is seeking to recruit a Project Coordinator Associate to support the project team and the programme on all internal UNDP processes and in liaising between the project and programme on operational, administrative, communication, reporting activities.

Scope of Work:

• Assist the Programme Manager and Project Manager in day-to-day coordination, management and oversight of projects activities;
• Assist in consolidating and supporting on M&E activities;
• Assist in the preparation of progress reports;
• Support on following up on procurement cases, HR issues, communication issues and other activities between the projects and the programme teams;
• Support on workshop and meeting preparations, including note taking and dissemination of minutes and any related work;
• Assist in concept note preparation for new phases of funding, particularly on budget preparation
• Assist in the follow-up of contracts, including milestone deadlines, and follow-up on needed extensions and follow-up;
• Maintaining Project and Programme info for timely reporting as required by the Country Office
• Support in the design and implementation of the Programme filing system;
• Support in the management of assets and inventories (reporting, transfers), and fleet management.

Institutional Arrangement:

The Project Coordinator Associate will be working under the overall guidance of the Project Manager and the Programme Manager. The Project Coordinator Associate will be located at UNDP Country Office and should be willing to commute regularly to various meetings in ministries and on-site.

Competencies:

Core

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Administration & Operations
Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations
Documents and records management: Overall document (hard or electronic) management;
registry and retention policy including storing and archiving

Finance 
Financial planning and budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Procurement 
Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Business Management
Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Business Management
Monitoring: Ability to effectively plan, organise, and oversee the organisations business processes in order to convert its assets into the best results in the most efficient manner; Knowledge of relevant concepts and mechanisms

Business Direction & Strategy
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Minimum Qualifications:

Education:

• Completion of Secondary Education is required; or
• Bachelor’s degree in Finance, Business Administration, Business Management, Accounting or other related fields.

Experience:
Minimum 6 years with secondary education or 3 years with a Bachelor’s degree or progressive relevant experience in administrative, financial and/or operational support

Required skills and competencies:

• Highly motivated, pleasant character with good teamwork spirit;
• Excellent interpersonal and communication skills;
• Available for long working hours during times of peak work;
• Systematic, organized, proactive, motivated, and meticulous with an ability to be flexible and adaptive;
• Ability to perform a variety of standard tasks related to screening and collecting of project documentation, projects data entering preparation of revisions, filing, provision of information, and reporting
• Ethics and Integrity.

Desired additional skills and competencies:

• Previous experience with UN, UNV, or international organisations (s);
• Experience in logistics or operations in business setting
• Experience in working with teams;
• Experience in financial management, planning or project support.

Required Language(s) 
Fluency in English and Arabic.