Project Finance & Administration Associate

JOB DESCRIPTION

Job Description

Background:

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The project’s objective is to strengthen the COVID-19 preparedness, response and recovery capacities at the Asia-Pacific regional level, focusing on four countries (Bangladesh, Maldives, Lao PDR and Pakistan) with the aim to minimize and address the regression on SDG attainment and to enhance these countries’ socio-economic development.

The project comprises of a set of measures that span three key outputs:

  1. Local PPE quality management system is enhanced
  2. Local PPE production capacity is enhanced
  3. PPE quality surveillance capacity is strengthened at the national and provincial levels
  4. Market access and management system for PPE products are strengthened
  5. Communication and project management of the project at the national level

The implementation of this Project involves a multitude of tasks and activities ranging from project management, financing, and administration to the implementation of day-to-day activities or tasks. This post is based at Department of Food and Drug, Ministry of Health (MOH), and reports to the Programmme Analyst at Natural Resources, Climate Change, and Disaster Risk Reduction Unit of UNDP Lao PDR.

Duties and Responsibilities

  • Contribute to timely day-to-day administrative and financial operations of the Project Management Unit in close coordination with MOH and UNDP;
  • Assist all necessary financial disbursement and procurement of goods and services in a timely manner;
  • Provide timely guidance and support to the government partners on routine UNDP operational procedures and guidelines for implementation of projects;
  • Contribute to registration and maintenance of all project assets on a daily basis;
  • Contribute to revision of work plans and budgets;
  • Administrative support for workshops, field trips, and other activities.

4.      Institutional Arrangement

This Project Finance & Administration Associate will be under the direct supervision of the Project Coordinator, UNDP Lao PDR and support Food and Drug Department, Ministry of Health. The office is located in the Ministry of Heath. Some travel to the field is expected.

Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Finance

Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Administration & Operations

Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Required Skills and Experience
Education:

Completion of Secondary education is required, bachelor’s degree or specialized training on admin or finance will be given due consideration

Experience:

Secondary education minimum 6 years or bachelor’s degree with 3 years of relevant experience in administration, accounting, finance, project or office management

Required skills:

Good knowledge of MS Office and ability to learn and adopt to new systems

Experience in working knowledge of spreadsheet and database packages, as well as experience in the handling of web-based management systems

Desired skills in addition to the competencies covered in the Competencies section:

Experience working in the UN system

Experience collaborating with government agencies, international organizations, and community leaders

Knowledge of UN regulations, rules, and procedures

Required Language(s):

Lao: Fluent

English: Working knowledge (able to communicate well to complete administrative tasks)

Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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