Regional Admin And IT Support

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Administration, Information and Telecommunication Technology
  • Deadline:
    November 29, 2022

JOB DESCRIPTION

Posted: 22/11/2022 11:29Start Date: Not AvailableSalary: In Line with Oxfam ValuesLocation: Dakar, SenegalLevel: Administrative

Deadline: 29/11/2022 23:59
Hours: 36
Benefits: In line with Oxfam Values
Job Type: Fixed Term

 

  Closing date: 29th November 2022@ 23:59 GMT/BST/EAT

Location: Dakar Senegal

Contract: Fixed-term – Up to March 31st 2023

One Oxfam Grade: D2

Salary and benefits: Competitive Package

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Oxfam West Africa has been working to promote good governance and active citizenship, support vulnerable populations that have been victims of disasters and conflicts, and contribute to strengthening their food security. Our vision of change is a fair West Africa Region without poverty, where all citizens (men, women and youth) have the power and means to exercise their fundamental human rights and have control over their lives. All our interventions are supported by influencing work, actions to promote gender justice, and the development of strategic partnerships with local and international organizations.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Job Purpose

Support transactional financial management, logistics administration, travel and itinerary, visitor support.

Key Responsibilities and Accountabilities

Finance

  • Reviews payment vouchers to ensure that correct budget codes are charged and also approvals have been made with appropriate delegated authority
  • Generate finance reports
  • Reviews and maintains financial management and internal controls systems to maintain the financial integrity of Oxfam
  • Ensures compliance with established Oxfam corporate policies as laid down in the financial policies and procedures management

Meetings and Travel

  • Manage preparation and logistics surrounding Events and Meetings.
  • To ensure all visitors to and from the Programme/country are supported appropriately and work permits/visas are obtained as required
  • Responsible in the interim for all flight bookings for national and international travel and to make accommodation arrangements for visiting national and international staff members including other Oxfam visitors

IT

  • Provide technical assistance on email, internet and all software packages and to distribute training materials available on all corporate systems
  • Provide Technical Support on system and data analysis on major business processes
  • To support in management information collection/dissemination

General office maintenance

  • Manage the office equipment including fax/telephone, copiers and binders and to ensure these are in working order and resolving these or obtaining specialist servicemen to do this

Stock control, asset management and procurement

  • Oversee the use of office stores and monitor monthly consumption
  • Requisition of stationery and office supplies.
  • Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
  • Keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents
  • Manage procurement of items based on authorised requisitions, in line with Oxfam procedures and  donor requirements
  • Ensuring that all assets are assigned asset numbers and that the asset register is kept up to date

Technical Skills, Experience & Knowledge

  • Experienced working in a multi-cultural environment.
  • Knowledge and experience of procurement systems
  • Knowledge and experience of elementary accountancy
  • High level of competence in development and maintenance of office and equipment and computerised systems.
  • Effective liaison experience with external organisations.
  • Initiative to take on responsibility and work with minimal supervision.
  • An ability to work to deadlines.
  • Effective communication skills, fluency for French and English.
  • Sensitivity to gender and diversity issues in work practices.
  • Good interpersonal skills and ability to work as member of a team.
  • Organisational awareness and understanding of the significance of information technology for management decisions

Education:

  • Master’s degree or equivalent in business administration, accounting, finance or related field or equivalent relevant work experience.

How to apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile hererecruitment@oxfaminternational.org

Deadline to apply: November 29th, 2022 @ 5pm GMT

Start Date: As soon as possible

To view the full job description, please click here