Supply & Logistics Assistant

  • Salary:
    negotiable
  • Job type:
    Temporary
  • Posted:
    1 week ago
  • Category:
    Logistics, Supply Chain and Transportation
  • Deadline:
    December 5, 2022

JOB DESCRIPTION

Duty stations

Gaza

Details

Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism.

Context

UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. The UNV Supply & Logistics Assistant is established to support the procurement and logistics activities in Gaza.

Task description

Within the delegated authority and under the supervision of the Supply and Logistics Officer or his/her designated mandated representative(s), the UNV Supply & Logistics Assistant will: – Support the supply unit to draft tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assist in the implementation of the tender process; – Maintain and update the supplier database; – Support the sourcing of relevant suppliers of goods and services, ensures completeness of suppliers’ profiles documentation and communicate with suppliers with regards to adherence to timelines during tendering process etc.; – Support evaluations of offers through e.g. preparation of tabulation sheets; – Ensure procurement files are up to date and appropriately filed/stored to facilitate easy and quick access as needed; – Apply Warehouse & Inventory Management tasks, and participate in regular warehouse physical inventory counts; – Receive and distributes invoices to relevant programs, monitors invoicing process related to supply function and monitor invoice process with the goal of adherence by all parties; – Support the further development of the UNICEF Enterprise Content Management website through identification of most relevant functionality as well as information to be included linked to supply and procurement issues; – Assist with technical tasks in support of supply and logistics unit when required; – Provide administrative support to the supply and logistics unit when required; – Compile statistical information on supply chain related matters that will assist in decision making. – Any other related tasks as may be required or assigned by the supervisor. Results/expected outputs: • As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: ⁃ The UNICEF institutional logistics capacities to support the programmes is strengthened; ⁃ Full compliance of administrative activities with UNICEF rules, regulations, policies and strategies ensured; ⁃ Effective and efficient functioning of the project ensured, focusing on achievement of the following results: * preparation work orders, *follow up on payment invoices, *yearly stock count done; ⁃ Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the supply manager ensured. ⁃ Standard Operating procedures created/updated, and research conducted as requested. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Eligibility criteria

Age

18 – 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

1 years of experience in • Professional work experience at the national and/or international level in administration or procurement, or other relevant programmes; experience with working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness; • Have affinity with or interest in human relief, volunteerism as a mechanism for durable development, and the UN System.

Area(s) of expertise

Logistics and Inventory, Development programmes, Procurement and contracting

Driving license

Languages

Arabic, Level: Mother tongue, Required English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Business, Economics, Procurement and Supply Chain from a recognized institution.

Competencies and values

• UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability. • UNICEF’s core competencies of Drive for results, Working with people, Communication • Professionalism: demonstrated understanding of operations relevant to UNICEF; technical capabilities or knowledge relevant or transferrable to UNICEF procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Teamwork and respect for diversity. • Commitment to continuous learning.

Other information

Living conditions and remarks

A 12 months contract with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. A Volunteer Living Allowance (VLA) of ILS 3,885 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and Exit allowance for satisfactory service.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.