Supply & Procurement Officer

  • Location:
  • Salary:
    negotiable
  • Job type:
    Temporary
  • Posted:
    6 days ago
  • Category:
    Logistics, Supply Chain and Transportation, Procurement
  • Deadline:
    December 8, 2022

JOB DESCRIPTION

Duty stations

Beijing

Details

Mission and objectives

UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children’s rights, to help meet their basic needs and to expand their opportunities to reach their full potential. UNICEF is guided by the Convention on the Rights of the Child and strives to establish children’s rights as enduring ethical principles and international standards of behaviour towards children. UNICEF insists that the survival, protection and development of children are universal development imperatives that are integral to human progress. UNICEF and China have a long history of collaboration. In 1947, China became the first country in Asia to welcome a partnership with UNICEF, and our first programme provided emergency relief services to children. Between 1948 and 1951, our work in China included child feeding, as well as training to build capacity for maternal and child health care, sanitation and first aid. This training programme later influenced China’s “barefoot doctor” rural healthcare system. Our partnerships in China resumed in 1979. Since that time, we have contributed to many of China’s most significant developments for children.

Context

UNICEF China and its government partners work to improve the lives of the most vulnerable children. Every child has the right to survive, develop, be protected and participate in family and society. UNICEF collaborates with many partners to help make those rights a reality in China. We work by developing demonstration models and approaches in rural poor and urban marginalized communities. Once an approach has been shown to be effective, we support the government to replicate and expand the approach with its own budget. UNICEF also plays an important role in advancing research and assembling scientific evidence about children in collaboration with Chinese universities, research centres and policy-making institutions. We support the government to use this data, along with the findings from our pilot programmes, to develop evidence-based policies and laws. In the recent past, many important achievements for children in China have been based on innovative models and pioneering research supported by UNICEF. For more than forty years, our programme of cooperation with the Government of China has helped to improve the lives of children and women in all provinces. UNICEF also partners with the private sector by providing ideas and opportunities for improving the lives of children in China. Children’s rights and welfare are integral to a corporation’s social responsibility to the communities in which it works. We are helping the private sector to develop child’s rights business principles, engage on protecting child rights, and mobilize to make children’s lives better. As a global child rights organization, UNICEF also helps to give a voice to and advocate for children, so that their rights are given the highest priority by all sectors of society. As China’s development moves ahead rapidly we are increasingly focused on engaging all citizens in China in the mission of promoting and protecting children’s rights. At UNICEF, we commit to the highest levels of integrity, transparency and accountability in our procurement activities, and we work with suppliers that comply with the highest ethical standards of conduct. UNICEF Supply Division has identified 8 strategic areas (listed below) to drive equitable access to essential supplies and services for every child and adolescent during the 2022-2025 period. 1. Emergency preparedness and response 2. Strategic procurement and delivery 3. Market influencing and product innovation 4. Financing partnerships and solutions 5. Systems strengthening 6. Digitalization of the supply chain 7. Strategic partnerships 8. People and culture And the future and present of the public procurement for UNICEF is in sustainable procurement.

Task description

Within the delegated authority and under the supervision of Supply & Procurement Specialist or his/her designated mandated representative(s), the UNV Supply & Procurement Officer will drive the team’s transaction work on digitalization, which covers: – Systematic design and implementation on Supply’s knowledge management at UNICEF China Site CHN-Supply portal – Comprehensive layout design to include necessary information of sharing at Supply’s tender page https://www.unicef.cn/unicef-tenders and keep them up to date – Transforming data entry of annual Supply Plan from excel to online tool to enable real-time monitoring of supply and procurement processes – Supporting the team’s effort on Suppliers Database’s categorization and conducting regular maintenance to such database – Assisting the team lead in preparation of supply and procurement statistics for reporting purposes – Recording correspondences log for the team (i.e., official letters faxed out to external gov. entities) – Backing up team member on low value procurement activities – Assisting team members on physical samples evaluation on Goods procurement – Assisting team members on sourcing efforts on solicitation of Services contracting – Backing up team members on administrative works at ad hoc basis – Any other related tasks as may be required or assigned by the supervisor Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs: • As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: • Ensured an agile, adaptable CHN-Supply Portal is functioning for the office • Ensured up-to-date information is shared at https://www.unicef.cn/unicef-tenders • Ensured Suppliers’ Database is in-placed and organized per commodity groups • Ensured digitalized Supply Plan tracking tool will facilitate the team’s working interaction with relevant stakeholders during supply and procurement processes • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

5 years of experience in the national and/or international level in supply chain management, business administration, or management, or other relevant programmes; experiences working in the UN or other international development organization is an asset. • Excellent computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and digitalization at workforce; excellent with database management. • Competent oral and written skills; solid drafting, formulation and reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness; comply with Code of Conduct on PSEA. • Have affinity with or interest in Procurement, volunteerism as a mechanism for durable development, for the UN System.

Area(s) of expertise

Procurement and contracting

Driving license

Languages

English, Level: Working knowledge, Required

Required education level

Bachelor degree or equivalent in supply chain management or area related to business administration

Competencies and values

• Professionalism: demonstrated understanding of operations relevant to UNICEF; technical capabilities or knowledge relevant or transferrable to UNICEF procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNICEF in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF’s mission and vision, as well as to the UN Core Values.

Other information

Living conditions and remarks

The duty station of the national UNV is in Beijing, where high-quality public infrastructure and health services are available. It is the foremost political and cultural metropolis in China. The city has excellent health services available. In general, rent for apartments in central locations is high relative to other regions in China, but the quality is good. Beijing is well served by many shopping malls, large supermarket chains and international brands. Buses and subways are the most common form of mass transportation. Metered taxis are widely available and domestic and regional travel by train and airplane is popular. Conditions of Service for national UN Volunteers The National UN Volunteer receives a standard volunteer living allowance (VLA), which is intended to cover their accommodation and basic living expenses. In China the VLA is 9,490 RMB per month. The NUNV is entitled to an excellent health, life and disability insurance package. A modest Settling-in Grant and end of assignment allowances will also be provided along with travel to and from the duty station. The NUNV is entitled to 2.5 days personal leave per month and UN official holidays. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to: • Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment; • Support with arrival administration and official processes as required; • Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal; • Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address; • Access to shared host entity corporate knowledge, training and learning; • Ensure that UN Volunteers are provided all necessary security measures as per the United Nations Security Management System (UNSMS); • Leave management; • DSA for official travel, when applicable; • All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme; • Investigate misconduct: sharing reports with the UNV; • Provide emergency assistance, e.g. the death of volunteer or medical evacuation, in collaboration with UNV. Accept letters of guarantees or potential liabilities for covering medical costs not claimable under medical insurance in extraordinary situations (e.g. isolation facilities’ services during pandemics).

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.