Translation Assistant

  • Location:
  • Salary:
  • Job type:
  • Posted:
    2 weeks ago
  • Category:
    Language and Writing Services
  • Deadline:



1.      Organizational Context


a.    Organizational Setting


The post of Translation Assistant is located in the French Translation Section of the Language Division, Administration and Management Sector.  The Language Division is responsible for delivering comprehensive and high-quality language services in relation to: the translation of treaties and other international instruments administered by WIPO, national legislative texts, documents for the Assemblies of Member States, publications, reports of meetings and conferences and working documents for committees of experts and other bodies, and the WIPO website;  and the provision of interpretation services for the meetings of the WIPO Assemblies, committees and meetings organized by the various sectors.


b.    Purpose Statement


The incumbent is primarily responsible for ensuring the effective and timely coordination of the translation support work of the section, including the preparation of documents for conferences and meetings, and providing administrative support for the smooth operation of the Section.


c.    Reporting Lines


The incumbent works under the supervision of the Head of the French Translation Section.



2.      Duties and Responsibilities


The incumbent will perform the following principal duties:


a.          Provide administrative support to the Section Head in workflow management, monitoring receipt and dispatch of translated jobs, drafting administrative correspondence, processing administrative forms, including for payment procedures where applicable,  using the related software and office tools, following up on administrative actions and compiling workload statistics for internal use.


b.          Coordinate and follow up on text processing work and collaborate with translators to ensure documents are prepared and completed in a timely manner, raising any issues with the Section Head and proposing solutions to problems that may arise.


c.        Review the work of support staff to ensure efficient and timely processing of documentation and provide guidance in processing complex documents;  train temporary support staff.


d.          Word process in French texts of varying complexity in draft and final form in accordance with established guidelines;  ensure correct spelling and grammar, accuracy, consistency and completeness against original language texts.


e.          Proofread translations and assume responsibility for the final checking and formatting of texts, including those with tables, charts, figures, diagrams, references etc., for accurate presentation and technical consistency with the original.


f.            Perform standard searches using computer-assisted-translation and terminology (CATT) tools and replace the relevant text in the document prior to translation;  ensure correct alignment of documents for input in the translation memory, document database and translation management system (TMS).


g.          Respond verbally or in writing in French and English to queries received from internal and external services and propose solutions to problems to ensure the efficient provision of services.


h.          Perform other related duties as required.



3.      Requirements


Education (Essential)

Completion secondary education with relevant diploma, or equivalent qualification.


Experience (Essential)

At least five years of relevant administrative support work experience, including word processing and/or processing translations.


Language (Essential)

Excellent knowledge of French and good knowledge of English.


Language (Desirable)

Knowledge of other official UN languages.


Job Related Competencies (Essential)

Ability to work independently and in a team.


Ability to guide and train staff.


Good organizational skills and ability to work accurately under strict time constraints.


Attention to detail.


Competent user of Microsoft Office applications (e.g., Word, Excel, Outlook, PowerPoint) and the Internet.  Advanced user of Microsoft Office Word. 


Ability to quickly learn new software (e.g., CATT tools).


Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.


Adept in the use of CATT tools such as SDL Trados.



4.      Organizational Competencies


1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.

6.    Showing service orientation.

7.    Seeing the big picture.

8.    Seeking change and innovation.

9.    Developing yourself and others.



5.      Information


Monthly salary (Net of tax):  6,464 CHF


Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.


Additional Information


General Service posts are subject to local recruitment.  Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.


Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.


Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.


The Organization reserves the right to make an appointment at a grade lower than that advertised.



By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.


In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and these will be reviewed individually.


Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.


Additional background checks may be required.