JOB DETAILS:

United Nations Resident Coordinator System ADMINISTRATIVE ASSISTANT Thailand RCS Jobs 2024

United Nations Resident Coordinator System looking for “ADMINISTRATIVE ASSISTANT”. Applicants with a High School Diploma may apply on or before 05-Jul-24.

The United Nations Resident Coordinator System has published a job vacancy announcement on 26-Jun-24 for qualified applicants to fill in the vacant post of ADMINISTRATIVE ASSISTANT to be based in Bangkok, Thailand. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Resident Coordinator System

Job Title: ADMINISTRATIVE ASSISTANT

Duty Station: Bangkok, Thailand

Country: Thailand

Application Deadline: 05-Jul-24

Responsibilities:

Within delegated authority, the incumbent will perform the following functions/duties: HUMAN RESOURCES MANAGEMENT: ? Initiates, reviews, processes, and follows up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. ? Responds to inquiries and provide information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations. ? Oversees the maintenance of vacancy announcement files and keeps track of the status of vacancy announcements. Reviews and processes personnel actions through IMIS. ? Monitors staffing tables and prepares relevant statistical data/charts. BUDGET AND FINANCE: ? Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants, and procurement. ? Monitors expenditures and compares with approved budget; prepares adjustments as necessary. ? Assists managers in the elaboration of resource requirements for budget submissions. ? Assists in the preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures ? Prepares or customizes financial reports from IMIS system-generated reports. ? Coordinates with other finance and budget staff on related issues during the preparation of budget reports. GENERAL ADMINISTRATION: ? Drafts routine correspondence to respond to inquiries with respect to relevant administrative, financial audit, and personnel matters. ? Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field. ? Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software, and systems; organizing and coordinating seminars, conferences, and translations). ? May be responsible for guiding, training, and supervising the work of more junior General Service staff. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making. ? Assists with visualizations and updating information material such as web pages or brochures. ? Assist in preparing the logistics of meetings and events. ? Assist the RCO colleagues, when required, in preparing minutes and final editing of documents. CONTRACT ADMINISTRATION: ? Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services. ? Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN. ? Processes the payment of contractors’ invoices and monitors payments. ? Prepares and processes all UN forms and permissions for contractual and work Unit, Section, or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys. ? Assists with visualizations and updating information material such as web pages or brochures. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making. ? Ensures that requirements and background information used for data analysis are documented. ? Performs other duties as assigned