Within the delegated authority and under the supervision of Operation Manager or his/her designated mandated representative(s), the UN Volunteer Finance Expert will:

1. Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
   • Full compliance with UN/UNDP rules, regulations, and policies of financial activities;
   • Financial recording/reporting system and follow-up on audit recommendations;
   • Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
   • Sub-Office Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management;
   • Implementation of cost sharing and trust fund agreements;
   • Elaboration of conditions of contributions within the Sub-Office resource mobilization efforts.
2. Effective support for appropriate project Financial Management, focusing on:
   • Facilitate auditing and financial controls with respect to the Project;
   • Ensure that all procurement and disbursements are carried out in accordance with the UNDP rules and regulations;
   • Ensure that project-related disbursements are carried out in a timely and efficient manner;
   • Compile the quarterly and annual financial reports in a timely manner, with a focus on the financial delivery of the project;
   • Maintain a logical and comprehensive record of financial transactions, with supporting documentation, for reference and audit purposes;
   • Produce and update the inventory of equipment and furniture acquired with projects funds including goods in use outside the project premises. Ensure that the inventory is consistent with the related financial documents;
   • Prepare process for requisitions, POs and vouchers related to projects e.g. RPAs;
   • Support the Project Officer and Project Manager to compile M&E reports on delivery and resource allocation.
3. Provides support to implementation of the resource’s mobilization strategy focusing on achievement of the following results:
   • Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary;
   • Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items;
   • Ensure accurate financial donor reporting quarterly and annually in a timely manner;
   • Track and reporting on mobilized resources by performing the following tasks if assigned to the S/M: Enter Agreement information into Contracts Module;
   o Attach copy of the signed agreement in Atlas;
   o Create Billing Plan in Contracts Module;
   o Create Revenue Plan and establish Milestones in Contracts Module;
   o Bill a donor through Contracts Module;
   o Maintain contributions/receivables documentation;
   o Apply cash receipt to the proper revenue source / fund or project;
   o Advice to Programme and Project Staff on different donor reporting requirement sect budgets monitoring of financial reports to be submitted to donors.
4. Provides support to the Sub-Office programme management and ensures the optimal cost recovery focusing on the achievement of the following results:
   • Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas;
   • Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status;
   • Sending project budget to KK (if authorized and on the basis of signed project documents and project budgets).

Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for projects through monitoring budgets preparation and modifications, budgetary
status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
 Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions;
 Vendors approval (if authorized by SM);
 Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts;
 Regular monitoring of the CO delivery ;
 Provision of advice on reporting;
 Preparation of reports including donor reports;
 Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies;
 Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor;
 Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery;
 Provision of researched information for the audit of NEX projects, implementation of audit recommendations;

5. Participates and provides support to the implementation of strategies related to RM and partnerships building focusing on achievement of the following results:
    Assessment of Sub-Office opportunities for resource mobilization and identification and mapping of current and potential donors;
    Analysis of key development and sectoral policies currently being discussed and implemented in the country and key donors willing to support these policies;
    Drafting and revision of agreements with donors;
    Identification of emerging sources of funding; assessment of their current usage and potential for the future;
    Synthesis of proposals and inputs to the development and implementation of a donor intelligence strategy, RM strategy, Client Relationship Management strategy under the supervision of direct supervisor;
    Inputs to and update of outreach/publicity material geared towards partners and donors;
    Compliance with partner requirements, including systematized CO reporting to donors.
6. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:
    Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
    Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues;
    Organization of training for the operations/programme/projects staff on financial management and RBM;
    Synthesis of lessons learned and best practices in programme and project finance;
    Sound contributions to knowledge networks and communities of practice.

Requirements:

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

 Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
 Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
 Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
 Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
 Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Professionalism: demonstrated understanding of operations relevant to UNDP; technical
capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion,
political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability
to liaise and coordinate with a range of different actors, especially in senior positions; where
appropriate, high degree of autonomy, personal initiative and ability to take ownership;
resourcefulness and willingness to accept wide responsibilities and ability to work independently
under established procedures; ability to manage information objectively, accurately and
confidentially; responsive and client-oriented;
 Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and
behaviours while acting without consideration of personal gains; resist undue political pressure in
decision-making; stand by decisions that are in the organization’s interest even if they are
unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse
power or authority;
 Teamwork and respect for diversity: ability to operate effectively across organizational boundaries;
excellent interpersonal skills; ability to establish and maintain effective partnerships and
harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with
sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion,
nationality and age; commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of UN operations; ability to
achieve common goals and provide guidance or training to colleagues;
 Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast
of new developments in area of expertise; ability to adapt to changes in work environment.
 Planning and organizing: effective organizational and problem-solving skills and ability to manage
a large volume of work in an efficient and timely manner; ability to establish priorities and to plan,
coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and
to handle multiple concurrent projects/activities;
 Communication: proven interpersonal skills; good spoken and written communication skills,
including ability to prepare clear and concise reports; ability to conduct presentations, articulate
options and positions concisely; ability to make and defend recommendations; ability to
communicate and empathize with staff (including national staff), military personnel, volunteers,
counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer
information and knowledge to a wide range of different target groups;
 Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions,
involving physical hardship and little comfort; to operate independently in austere environments for
protracted periods; willingness to travel within the area of operations and to transfer to other duty
stations within the area of operations as necessary;
 Genuine commitment towards the principles of voluntary engagement, which includes solidarity,
compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision,
as well as to the UN Core Values.