Location:

Erbil, Iraq
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

5 months ago
Category:

Administration
Deadline:

20/08/2024

JOB DESCRIPTION

ABOUT THE COMPANY:

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.

JOB SUMMARY

Background Information – Job-specific

Background Information – UNMAS

The United Nations Mine Action Service (UNMAS) was established in 1997. UNMAS leads, coordinates and implements mine action under United Nations legislative mandates of both the General Assembly and the Security Council.

UNMAS supports the UN’s vision of “a world free from the threat of mines,explosive remnants of war (ERW) including cluster munitions, and improvised explosive devices (IEDs), where individuals and communities live in a safe environment conducive to sustainable peace and development where no one is left behind, where the human rights and the needs of victims are met and where they are fully integrated as equal members of their societies.”

UNMAS is a unit within the Office of Rule of Law and Security Institutions (OROLSI) within the Department of Peace Operations (DPO).

UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council, or at the request of the UN Secretary-General or his designated official.

When instructed by the Security Council or called upon by Member States, UNMAS deploys under humanitarian, peace and security mandates. UNMAS main headquarters is in the UN Secretariat, New York with a sub-office in Geneva. UNMAS provides direct support and assistance in the areas of explosive ordnance threat mitigation to 18 countries/territories/missions, has a standby rapid response capacity and global technical advisors in the field of Improvised Explosive Devices and Weapons and Ammunition Management.

As an office within DPO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

Background Information – UNMAS Iraq

The UNMAS Iraq programme was formally established in June 2015, at the request of the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities.

UNMAS supports the Government of Iraq to protect civilians from the threat of explosive ordnance and enables humanitarian, stabilization and reconstruction, and socio-economic efforts.

under the UNMAS Iraq Programme Strategy focusing on three main components: 1. Capacity Enhancement; 2. Risk Education, and 3. Explosive Hazard Management. UNMAS Iraq has offices in both Baghdad and Erbil.

Functional Responsibilities

Candidate with Non-UN experience are encouraged to apply!
Qualified female candidates are encouraged to apply!

Under the direct supervision of the Support Services Manager, the Support Services Associate ensures execution of transparent and efficient support services including; Administration, Procurement, HR, Logistics and Asset Management.

The functional responsibilities include:

Procurement

Carry out requisitions in due time; including conduct of all types of procurement below $50,000 in accordance with UNOPS procurement and finance rules and regulations. Ensure all transactions are registered in the Procurement Register.
Create vendor profiles in oneUNOPS and maintain the UNMAS IRAQ vendor database.
Update the procurement plan and the procurement tracking sheet in a timely manner.
Process Purchase Orders (POs); creation of PO, performance of reconciliation activities on purchase orders such as close and cancel POs.

Inquiries on PO details and activities.

Generate PO reports for expedition, status and details information.
Help provide advice on the implementation of third party agreements (contracts and grants) (solicitation, evaluation processes, monitoring and best practices).
Assist in solicitation processes and propose to the Support Services Manager on best practices in development of solicitation documents, evaluation, submission to HQCPC/LCPC (Central Review Bodies), negotiations, awards, agreement finalization.

Asset and Logistics Support

Provide assistance to ensure efficient Asset Management and logistical services, in compliance with applicable UNOPS and UNMAS instructions, rules and regulations.
Maintain the UNMAS Asset Management systems by recording new assets, performing subsequent activities such as adjustments and updates; and by processing the de-recognition activities.
Collaborate with the logistics team to ensure that RIR (Receipt and Inspection Report), online and/or offline, for equipment and supplies are completed accurately and in a timely manner.
Track all assets, equipments, and and expendables that are issued to end users in accordance with equipment issuance procedures;
Complete all the relevant documentation and maintain the Asset Management Database consistently up to date;
Process data cross-check in WASP and one UNOPS and ensure that information is matching; report discrepancies/inconsistencies and propose solutions to the asset focal point for appropriate action;
Support in planning the asset and expendable bi-annual verification activities in collaboration with the Logistics advisor;
Coordinate full annual stock check, as well as multiple random spot checks, and provide required support in data collection and analysis, necessary for the preparation of UNMAS and UNOPS assets reports;
Record all asset movements in the WASP asset management system.
Assist in assets Management System, conduct regular stocktaking in accordance with SOP, perform routine serviceability inspections, provide recommendations for disposal and create Right of Use Agreements.

Human Resources

Assist in the provision of a wide-range of HR services related to leave, absence monitoring, monthly payroll and non-payroll processing, Identity Card processing, Letters of Introduction, and others.
Ensure compliance with UNOPS human resources processes and records with UN and UNOPS rules, regulations, policies and strategies.
Coordinate recruitment and contract renewal for international and national consultants through high-risk labour contracts.
Provide administrative support to programme and project staff on flight bookings, airport transfers, accommodation bookings, and processing security clearances.

Finance

Assist in planning, expenditure tracking and audit of financial resources, in accordance with UNOPS rules and regulations.
Assist in organizing and monitoring of the cash management processes, including timely accounting and reconciliation of all transactions and security of cash assets on site.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization.

Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.

Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit.

Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first.

Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal.

Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment.

Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure.

Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner.

Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education and Minimum Years of Experience:

A First level University degree (Bachelor’s Degree) with 2 years of relevant experience or equivalent; or
Secondary education (A High School or equivalent) with 6 years of relevant experience is required.

Experience

Relevant experience is defined as progressively responsible experience covering at least two of the following operations functions: Procurement, Finance, Logistics/ Asset Management and Human Resources.

A minimum of 2 years of experience in providing procurement support services, including knowledge of regulations and procedures is required.
Proficiency in the usage of computers and office software packages (MS Office) is required;

Language:

Fluency in English, Arabic, and Kurdish (reading, writing, speaking) is required.

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity.
Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities.

UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process.
If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS.
For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel.
Recruitment in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local ICA

Contract level: LICA-6/ICS-6
Contract duration: Ongoing, subject to organizational requirements and funds availability

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

REQUIRED EDUCATION: Bachelor Degree

EXPERIENCE REQUIREMENTS: 60

This job has expired.