Background Information – Job-specific

Background Information:

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background Information – Kenya Multi Country Office:

Located in Nairobi, Kenya, the Kenya Multi-Country Office manages a growing portfolio of engagements.

The KEMC sub-region currently consists of an established Multi-Country Office in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa, including Tanzania Mainland, the Islands of Zanzibar where UNOPS is physically present. The current portfolio includes projects funded by the Foreign Ministry of the Government of the Sultanate of Oman to construct a health center, rehabilitation of the Bargash House, and an education institute on the island of Zanzibar.

Other projects funded by KOICA include the construction of secondary school laboratories and rehabilitating three agro-processing centers in Morogoro, Zanzibar, and Dar Es Salaam.

Background Information – Project Information:

UNOPS is currently executing projects in Zanzibar, Tanzania, with funds from the Foreign Ministry of the government of the Sultanate of Oman. One of these projects is the construction of the Istiqama Education College in Zanzibar. It is an education institute that accepts students from around the Zanzibar Islands.

It’s known for helping students become independent and promoting social, economic, and cultural integration within Zanzibar society. This project directly contributes to Sustainable Development Goal 4: “Ensuring inclusive and equitable quality education and promoting lifelong learning opportunities for all.” This project aligns and contributes to implementing the Zanzibar Development Plan (ZADEP) 2021-2026 by aiming to increase the proportion of teachers qualified in science or technology, engineering, and mathematics.

The Zanzibar Development Vision (ZDV 2050) sets a strategic direction for Zanzibar’s education sector: To transform the education system to support quality inclusive education and training programs to build the human capital that serves economic and social development needs.

This vision plays a crucial role in guiding our projects and ensuring they align with the long-term goals of the education sector. The Zanzibar Education Policy of 2006 outlines the framework for education in Zanzibar by emphasizing equitable access to quality education, focusing on making education more relevant to the needs of the labor market.

The Associate Construction Management Engineer will support the site foreman to manage the contractor, linking technical supervision of the works, quality, and timing with contract management to ensure correct and transparent payment processes related to fulfilling their obligations.

Job-Specific Information:

Under the overall supervision of the Project Manager, the incumbent will be responsible for the day-to-day monitoring/management of on-site construction as listed below:

• Support the Project Manager in the planning and coordination of project activities.
• Contribute to taking timely action to prevent potential delays and cost overruns that the contractors can avoid.
• Provide guidance on-timely project delivery.
• Monitor contractor presence on the project site, including Bill of Quantities (BoQ) as per the approved contract.
• Support the Project Manager in supervision of construction works and administer works execution as per the contractual provisions and the design specifications.
• Verify that project activities are consistent with the project’s technical specifications and inform the Project Manager promptly of any eventual deviations.
• Contribute to regular supervision of the project work progress and quality for on-time delivery.
• Prepare project process reports.
• Provide support and guidance to the contractor and assist in resolving site problems as necessary.
• Assesses the work activities of contractor/s, measures completed work, and makes recommendations to the Project Manager for progress and interim payments to contractors.
• Oversee quality control and health and safety matters on site and ensure that behavioral expectations are met and are in compliance with COVID-19 pandemic guidelines

Functional Responsibilities

Summary of functions:
1.

Project monitoring and reporting.
2. Construction Site Management.
3. Project Operational and logistic support.
4. Knowledge management.

Project Monitoring and Reporting:
– Once the designs are concluded and contractors are selected through the UNOPS procurement process, the Associate Construction Management Engineer will manage the contractors, link technical supervision of the works, quality, and timing with contract management to ensure correct and transparent payment processes linked to the fulfillment of their obligations.

Construction Site management:– Ensures the project work done complies with the plans and specifications.
– Ensure and maintain the quality of work all through.
– Monitor the safety measures adopted by the contractor at the site and ensure compliance of HSSE standards.
– Ensure that the materials used in the project meet the design standards.
– Support the tracking of project activities on a daily basis and report to the Senior Project Manager of deviations.
– Report contractor daily activity progress.
– Ensure the works are completed as outlined in the project work plan.
– Support in the coordination of ad hoc meetings, monthly and quarterly site meetings.
– Ensure conformity of project forecasts and actuals on a monthly basis and report to the Senior Project Manager and Project Management Support Associate (PMSA).

Operational and Logistic Support:
– Support the PMSA in liaising with UNOPS support service units for project-related administrative and operational matters such as payments, contract management, procurement of goods and services and assets management.
– Review input of financial information, expenditures etc.

in OneUNOPS (ERP).
– Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management under the project activities.
– Assist the Senior Project Manager in monitoring all Human Resources (HR) requirements and related activities under the Projects.
– Support the organization of induction briefings to newly recruited staff and render support to consultants in the course of their assignment.
– Provide efficient support in contract management, goods contract management and all matters relating to successful supervision and management of contracts.

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– Contribute to organizing project and stakeholder meetings as and when necessary, and maintain records of these meetings.
– Support the PMSA in maintaining records of project files and reports according to UNOPS document management guidelines.
– Identify operational, administrative, financial and other bottlenecks that may impede project delivery and recommend solutions and take appropriate remedial action.
– Establish and monitor an internal control system for all tracking IPCs.

Knowledge Management and Innovation:
– Support the compilation of lessons learned as per defined reporting format.
– Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
– Maintain records of project files and activity reports in hard and soft copy.

Impact of Results:

The effective and successful achievement of results by the Associate Construction Management Engineer directly impacts on achievement of project results by supporting the Senior Project Manager to adhere to project management methods and strategies, reduce risks, cut costs and improve success rates.

This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services

Education/Experience/Language requirements

Education:

• Completion of secondary education is required.
• A university degree preferably in civil engineering/ construction management or a related area is an asset.

  Work Experience:

• Minimum of six years of relevant working experience in civil engineering and construction is required.

  Bachelor’s degree may substitute for some years of experience.

• Prior experience in UN system organizations or INGOs is desirable.

Language:

• Excellent knowledge of both written and oral English is required.
• Knowledge of Kiswahili is desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit.

Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.

Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner.

Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA)
Contract level: Local ICA Support, LICA 6 (ICS 6)
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx