Reporting to the RSO Co-Managers and Programme Coordinator, the Consultant is expected to perform the following tasks during the period covered under this contract.

2.1    Lead delivery of RSO Flagship Events

•    Support the coordination and delivery of the 2025 Border Forum and Alumni Day (28-30 January 2025), working together with the RSO Border and Migration Management Team.
•    Lead the delivery of the 2025 Constructive Dialogue and Annual Reception (25-26 February) and Members’ Engagement Function and coordinated week of activity (June/July 2025).
•    Secure input from key Stakeholders from Bali Process Working Groups to shape the RSO Constructive Dialogue and support development of Collective Efforts from across Bali Process members.
•    Lead on all aspects of event planning and coordination – from agenda and concept note development, to stakeholder management with attendees and speakers, to event logistics and information.
•    Support inputs from participants to draft and shape development of Outcome Reports for flagship events, securing buy-in from participants and Bali Process Member and Observer States and Organisations. These should be published within two months of the event’s conclusion.
•    Lead on reporting from activities as required and lead the consolidation of an RSO Event Management Procedural Instruction Handbook.

2.2    RSO Partnerships Strategy

•    Develop the RSO Partnerships Strategy and develop an annual schedule for briefings & engagements across key stakeholders for the RSO team. Priority stakeholders will include embassies of Bali Process Member States, and Bali Process Member Organisations.
•    Development of internal guidance to support briefings, and subsequent feedback to the team.
•    Review and oversee update to supporting library of materials – i.e. RSO slide-deck, RSO souvenirs.

2.3 Development of RSO Networks

•    Guide the continued development of the RSO Alumni Network, including opportunities for Alumni to participate in RSO activities, development of mentorship roles, and the establishment of a monitoring and evaluation approach for the Alumni Network.

•    Develop and Implement the Regional Information, Liaison and Outreach Network (RILON) framework to support continued cooperation and dialogue for cross-border counterparts who are brought together around a thematic topic by RSO activities.

2.4 RSO Stakeholder Database

•    Oversee the upgrade to the RSO Stakeholder database and maintenance of focal points across Bali Process members.
•    Manage the RSO annual stakeholder refresh and health check including the development and refinement of specific engagement and contact procedural instructions for all Bali Process Members and Observers.

2.5 General
•    Perform other duties that may be assigned.