Job Summary:

The position of Senior Financial Control Assistant is assigned to the Trust Funds and Administrative Expenses (CTFA) Division within the Controller’s Department. You will be based at our Headquarters in Manila, Philippines.

You will report to designated International Staff and senior National Staff.

As a Senior Financial Control Assistant, you will: undertake a variety of accounting duties, particularly relating to the processing of travel related claims or accounts payable; maintain and update accounting records; maintain sound accounting/internal controls; prepare accounting and other reports; carry out administrative functions, as required.

Duties:

You will:

• Provide oversight by verifying and validating the accuracy and validity of travel related claims including the completeness and propriety of supporting documents in compliance with ADB policies and procedures; processes travel related claims, payments and other accounting transactions and ensure compliance with generally accepted accounting principles; check and verify all computerized outputs and ensure the accuracy and timeliness of records.
• Prepare monthly reconciliation and/or analysis of the assigned responsibility accounts accurately and timely; undertake initial investigation of discrepancies or unusual items and propose necessary corrective actions to designated International Staff and/or Senior National Staff; follow-up all reconciling and outstanding items promptly for clearing.
• Assist in the preparation of data to facilitate the establishment of monthly and year-end accruals and coordinate with concerned business units on relevant matters for review and approval of the designated International Staff.
• Prepare periodical reconciliation and/or analysis of the assigned responsibility accounts accurately and timely; undertake initial investigation of discrepancies or unusual items and propose necessary corrective actions for review by the Financial Control Specialist; follow-up all reconciling and outstanding items promptly for clearing.
• Contribute to the preparation of accounting and other reports, as required, under supervision of a senior local staff, ensuring that reported amounts are consistent with control accounts and that they are produced in a timely and accurate manner.
• Ensure the accuracy and reliability of related systems; participate in system implementation and enhancements; coordinate system related problems with ITD through the coordinating Financial Control Specialist.
• Coordinate, provide, and obtain required information in a tactful manner and according to established procedures.
• Prepare draft memoranda and external correspondence for supervisors’ review; assist in maintaining and updating of all files, logging of documents.
• Participate in business continuity plan and update relevant reference guide.
• Perform any other assignments as required and reflected in the incumbent’s workplan.

Qualifications:

You will need:

• Bachelor’s degree in Accounting, Business Administration, Commerce or Finance; with Certified Public Accountant designation.
• At least 5 years of accounting experience, working with computerized accounting systems in a large organization.
• Detailed understanding of the relevant business processes and guidelines and their importance in the overall function of the work area.
• Good understanding of internal control concept, accounting policies, practices and systems, and general policies, procedures, guidelines, and reporting requirements prevalent in multilateral institutions.
• Proficient with computer software in common use at the Bank, particularly MS Excel and Word, and large accounting software (e.g. Oracle ERP).
• Analytical and systematic, with strong numerical skills and attention to detail.
• Ability to plan and coordinate schedules to meet deadlines.
• Written and verbal proficiency in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level AS5.