The Position:

The HR Associate will be responsible for delivering quality HR services across the Country Office (CO), ensuring transparency and integrity and provide effective human resources advice and services to internal and external clients in compliance with established rules, guidelines, processes and procedures. The incumbent takes a collaborative, client-oriented and results-focused approach to interpreting the rules, regulations, procedures, and guidelines, providing support and guidance to the CO ensuring proper functioning of the HR management system.

You will report directly to the Operations Manager.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for overall support to Human Resource Management:

1. Ensure administration and implementation of HR strategies and policies, adapt processes and procedures:

• Ensure full compliance of HR recording and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, and proper functioning of the HR management system.
• Provide advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations and the ERP (Quantum)/ HR modules.
• Liaise and provide technical and administrative support to the Country Office in the recruitment of staff, consultants and HR matters.
• Develop and recommend Improvement of HR management process through SOPs.

2. Ensure effective administration of human resources:

• Organize recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panel, conduct reference check processes in line with prevailing procedures and provision of advice on recruitment in the UNFPA office.
• Monitoring and tracking of all Contracts, Individual Consultant and Special transactions related to positions, recruitment, benefits, earnings/ deductions, retroactivity, recoveries, adjustments and separations through Quantum.
• Preparation for review of submissions to the Local Compliance Review Panel.
• Validation of HR recurrent personal management services provided by UNDP to UNFPA.

3. Ensure facilitation of knowledge building and knowledge sharing in the office:

• Support the Operations Manager (OM) in tracking and reporting on indicators relating to HR management, and ensure sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on work/life matters and psycho-social services.
• Organize learning and briefing sessions for CO staff on different HR policies, as relevant.
• Make sound contributions to knowledge networks and communities of practice, including staff wellbeing and PSEA.
• Participation in preparation of the office Learning plan and individual learning plans.
• Maintain effective HR networking with other UN agencies and communities.
• Synthesis of lessons learnt and best practices in HR.

4. Ensure optimal communication flows within the country office including with Regional Office and Headquarters where appropriate as well as external counterparts:

• Maintain accurate and up-to-date personnel status file in a confidential and secure manner.
• Implement tools and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
• Active in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management and employee relations.
• Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance.
• Any other relevant activities/ responsibilities as assigned by the Supervisor and Senior Management.

Qualifications and Experience: 

Education:  

• Completed secondary level education (high school or equivalent) is required.
• A first-level or advanced degree in Business Administration or related areas is desirable.

Knowledge and Experience: 

• A minimum of 6 years of progressively responsible experience in Human Resources/Admin is required; thorough knowledge of modern office procedures or general office management is required.
• Experience with UN Agencies is an asset.
• Excellent communication skills.
• Proficiency in current office software applications.

Languages: 

• Fluency in English is required and knowledge of local language is desirable.

Required Competencies: 

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements