Org. Setting and Reporting

This position is located in the Executive Office, Department for General Assembly and Conference Management (DGACM), New York. The Finance & Budget Assistant reports to the Finance & Budget Officer / Regular Budget Team Lead.’

Responsibilities

Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties: • Provides support with respect to the review, analyses and preparation of annual budget templates / documents and monthly management reports. • Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements and PBI calculations. • Assists the Finance and Budget RB Team Lead in the area of position management. • Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Monitors expenditures and compares with approved budget; prepares adjustments as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Monitors integrity of various financial databases. • Reviews travel related requests and supports the Department with administration of group and individual travel in relation to conferences away from HQ and for incoming travel to HQ. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. • Performs other related duties, as assigned.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to perform a broad range of budget and finance functions, e.g. budget/work programme, database management etc. Ability to identify and resolve data discrepancies and operational problems. Ability to prepare reports and perform financial analysis. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients”; and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible experience in administrative services, finance, budget or accounting is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. A minimum of two years of experience in the Enterprise Resource Planning and business intelligence tools (in SAP Umoja or similar) is required. Experience with budget formulation, implementation, monitoring and reporting in line with the principles of results-based budgeting is required. Experience with complex data analysis and data visualization is required. Experience with processing and trouble-shooting travel and procurement requests in an Enterprise Resource Planning systems is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.