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Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated to addressing this global food crisis. To enhance the efficiency and impact of our global initiatives, WFP is relocating key corporate functions within procurement and supply chain from its headquarters (Rome, Italy) to the UAE. The UAE, chosen for its strategic location, stability, advanced infrastructure, markets, expertise, and innovation, is hosting the newly established Global Supply Chain Support Center.
Dubai Procurement Centre: The Dubai procurement team will manage the procurement processes for certain domains. This position will more specifically be in charge of domain Facilities Management & Real Estate. Domain Facilities Management & Real Estate includes the entire security services.
JOB TITLE: Procurement Officer (Domain: Facilities Management & Real Estate)
Externally advertised as Procurement Officer (Category Officer – Domain: Facilities Management & Real Estate)
TYPE OF CONTRACT: Service Contract (SC)
JOB LEVEL: SC 8
UNIT/DIVISION: Global Operational Support Center
DUTY STATION (City, Country): Dubai, UAE
DURATION: 12 Months with a possibility of extension
SALARY: Salary starts from AED 32,255.04 per month plus medical insurance.
Reporting to the Procurement Officer P4 (Domain Facilities Management & Real Estate), the Procurement Officer for domain Facilities Management & Real Estate you will be responsible for:
• Oversee the end-to-end procurement process for goods and services within domain Facilities Management & Real Estate, issuing tenders, evaluating offers, and negotiating/awarding contracts.
• Ensure compliance with standard processes and contribute to the successful procurement of Goods & Services in domain Facilities Management & Real Estate, emphasizing quality assurance and adherence to WFP policies and procedures.
• Supervise and negotiate contracts and agreements with suppliers within domain Facilities Management & Real Estate to secure favorable terms and conditions, aligning with WFP’s procurement guidelines.
• Actively manage relationships with contractors in domain Facilities Management & Real Estate, ensuring timely delivery, quality control, and adherence to contractual agreements.
• Implement measures to optimize operational efficiency, cost-effectiveness, and performance within domain Facilities Management & Real Estate procurement activities to ensure that the WFP Dubai services meet the quality, timely responsiveness and customer orientation standards.
• Identify opportunities for process improvement and contribute to the development of best practices within domain Facilities Management & Real Estate procurement.
• Address and resolve operational issues, discrepancies, and challenges that may arise during the procurement process within domain Facilities Management & Real Estate.
• Collaborate with internal stakeholders, including client units, the Global Procurement Manager, and other category managers, to ensure alignment with organizational goals.
• Provide regular reports on procurement activities within domain Facilities Management & Real Estate, including key performance indicators and areas for improvement.
• Collaborate with the broader procurement team to share insights, strategies, and contribute to the overall success of the Global Supply Chain Support Center in Dubai.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Undertake additional duties as required.
Education: University degree in a relevant field like Civil, Electrical or Mechanical Engineering.
Experience: Minimum of 5 years of operational experience in procurement of Goods & Services, power generators, photovoltaic systems within the domain of security equipment and/or services or other related area.
Language: Proficiency in English. Multilingualism is an asset to engage with different contractors at global level.
• Strong understanding of the end-to-end procurement process, with a focus on operational efficiency.
• Excellent negotiation and contract management skills.
• Results-oriented with a focus on achieving operational excellence.
• Effective communication and collaboration skills.
• Readiness to travel to WFP-operated locations, including hardship duty stations.
Purpose
People
Performance
Partnership
Capability Name | Description of the behaviour expected for the proficiency level |
Tendering & Contracting | Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). |
Vendor Management | Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. |
Commodity/Product/Service Intelligence | Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. |
Systems & Reporting | Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. |
Ethics & Compliance | Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings. |
Only those candidates shortlisted for interview will be notified.
11 March 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.