Background:

The work of the Programme Office in Bishkek focuses on a range of security issues including countering terrorism, border security and transnational threats such as human trafficking, to developing the country’s regions, strengthening efforts to combat corruption on all levels, as well as supporting the reform of the justice sector, implementation of election reform, gender equality and building open and resilient societies. Within this context, the Politico-Military Department, which implements the project, covers a broad variety of tasks related to addressing degraded SALW and CA physical infrastructure and poor stockpile management and security practices that further increase security and safety risks due to potential pilferage, sabotage and unplanned explosions.
The post is located in the Politico-Military Department (PMD) within the OSCE Programme Office in Bishkek. It is an extrabudgetary (ExB) post within the project “Improvement of Small Arms and Light Weapons (SALW) and Conventional Ammunition (CA) Life-Management Capacity of Ministry of Defense of Kyrgyz Republic” that is currently envisaged to last three and a half years (January 2023 – December 2025).

Tasks and Responsibilities:

Under the overall supervision of the National Project Officer, the successful candidate will be tasked with the following duties:

1. Conducting independent research and monitoring developments in the security sector and/or geographical area relevant to the project, as well as collating and presenting data and information that may affect the project and making recommendations concerning approaches as to how to address the implementation of project activities best;
2. Designing and implementing assigned project activities, which may include workshops, missions, conferences, study visits, workshops, training interventions, etc., by recommending priority activities, liaising with participants, preparing written material for supervisor’s approval, and obtaining the required administrative approvals as well as keeping track of pending matters and following up with other offices on deadlines;
3. Co-ordinating reporting requirements and providing substantive input to progress reports, evaluation reports, and follow-up project proposals; drafting concept notes, talking points and background material, with the provision of substantive input and putting documents into adequate style, language and format proofreading documents and editing texts for accuracy, grammar, punctuation and style in accordance with standard practices;
4. Monitoring administration of assigned project outcomes, including tracking budget and expenditure, and making recommendations for improvements to the design and delivery of the work processes and practices to meet specific project needs by focusing on the provision of defined services and seeking opportunities to improve the delivery of the service by collaborating or integrating processes or activities;
5. Co-ordinating administrative arrangements, including the preparation of terms of reference and selection of consultants, implementing partners and vendors, administrative and logistical arrangements for in-person, online and hybrid events, such as meetings, workshops, conferences, study visits, missions, etc.; developing project databases with references and cross-references;
6. Using enterprise resource planning (ERP) tool, initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations requests/claims and dealing with all related inquiries.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek .

Necessary Qualifications:

• Completed secondary education, supplemented by specialized training or formal studies in social sciences or any other field relevant to the post/project;
• Minimum six (6) years of working experience in project management and/or administration, part of which should preferably have been in an international environment. For this vacant position, a first-level university degree may be considered as a substitute for one year of working experience, an advanced university degree for two years of working experience;
• Experience in project planning, implementation and reporting;
• Ability to conduct research and collect information from a variety of sources;
• Established organizational, communication and interpersonal skills;
• Excellent spoken and written communication skills in English and local languages (Russian/Kyrgyz);
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Computer literate with practical experience using Microsoft applications and project/task management software applications.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1048.25 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.