In addition, since the Project need help in financial matters, the Project Operations Clerk will be required to assist in carrying out the financial operations as well. In the scope of the project, the UNDP aims to contract the services of Project Operations Clerk who will work under the direct supervision of the UNDP Programme Advisor.

The duty station for the assignment is Baku, Azerbaijan however, the assignment requires the NPSA Holder to make regular trips to the regions together with Mine Action Consultants. This role will require regular travel and overnight stays in the region, along with field visits to observe the teams conducting activities. It’s particularly important that the Project Operations Clerk is aware and prepared to come to the field.

The Project Operations Clerk will perform the following duties:

1. Support to effective and efficient functioning of the project
2. Support to administrative and logistical services
3. Other functions related to scope of work.

1. Support to effective and efficient functioning of the project

• Assist in updating, coordination and implementation of project work and procurement plans;
• Assist in updating financial spreadsheets with daily transactions, preparing financial reports and balance sheets.
• Preparation of requests for direct payment in accordance with project Annual Work Plan; create requisitions, vouchers requests and payment orders.

2. Support to administrative and logistical services

• Management of project vehicle including maintenance & replacement of vehicles, and other tasks as directed by the Project Manager.
• Liaison with ANAMA Departments, Azerbaijani civilian and military authorities, collate all Operational data (NTS, EOD Clearance, Track Logs, Work time etc), provide operations summaries as required.
• Provide security management services for Mine Action team to the regions with particular compliance with UNDSS security guidelines and other tasks as directed.
• Assist in the organization of meetings, training, and workshops as requested by the incoming consultants.
• Prepare agendas and arrange field visits, appointments, and meetings, both internal and external, related to the project activities and write minutes from the meetings.
• Accompany the UNDP Mine Action Staff to the field locations and carry out interpretation during travels as required.
• Provide support to international and local consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservation, etc.);

3. Other functions related to scope of work

•  The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of  the Office and the Organization.

The Project Operations Clerk will performs his/her functions under the guidance and direct supervision of UNDP Programme Advisor.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management: Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Direction and Strategy: Business Acumen

• Ability to understand and deal with  a business situation in a manner that is likely to lead to a good outcome
• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks appropriate channels

Business Development: Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management: Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Administration & Operations: Documents and Records Management

• Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Administration & Operations: Events Management (including retreats, trainings and meetings)

• Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc