Location:

Kyiv, Ukraine
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

3 weeks ago
Category:

Project Management
Deadline:

23/04/2024

JOB DESCRIPTION

Organizational Context

The United Nations Office on Drugs and Crime is the lead UN agency in the fight against illicit drugs, crime, corruption and terrorism in virtue of the UN Conventions and Universal Instruments in this regard. UNODC’s mission is to contribute to global peace and security, human rights and development, by making the world safer from drugs, crime, corruption and terrorism.
The UNODC Programme Office for Ukraine (UNODC POU) is located in Kyiv, Ukraine. UNODC is a member of the UN Country Team and builds on its ongoing presence in Ukraine to support the Government of Ukraine’s response to the economic and social impact of the war in Ukraine.
Ukraine’s prisons have been badly affected by the war, with extensive damage and severe disruptions to prison management and conditions. The disruptions experienced during the conflict put prisoners’ security and basic needs at risk, creating an exceptionally challenging environment for prison staff. These challenges, in turn, jeopardized Ukraine’s ambitious reform plans for its penitentiary service, emphasizing the urgent need for intervention to mitigate the effects of the war.
Jointly with the Ministry of Justice of Ukraine UNODC developed a new programme «Penitentiary Assistance in Response to the Armed Conflict and Emergency Needs in Ukraine (PACE.UA Programme)» – the purpose of which is to improve prison and offender management in Ukraine; enhance the country’s emergency response and crisis preparedness; and support longer-term institutional reform efforts in the MoJ.
UNODC is recruiting staff essential to facilitate the penal and prison reform programming. Ensuring the timely and efficient implementation of the programme requires filling the current staffing gaps.
This position is located in the Programme Office in Ukraine, United Nations Office on Drugs and Crime (UNODC). The incumbent will be under the direct supervision of the Head of the UNODC Programme Office in Kyiv (or a person designated by the Head of Office) and the Crime Prevention and Criminal Justice Officer in the Crime Prevention and Criminal Justice Section in Vienna.

Duties and Responsibilities

Summary of Key Functions:
The Programme Associate will be responsible for the following key functions, within the assigned authority:
• Assist in support of planning and implementation of activities/financial, procurmetn and administrative processes within the PACE.UA Programme, and related activities;
• Pro-actively contribute to day-to-day programme implementation and ensure conformity to expected results and programme work plans;
• Support the coordination of work with the national counterparts from the public sector, private sector and academic institutions to facilitate the development, implementation and evaluation of the PACE.UA Programme;
• Monitor and analyze specific aspects of programme development and implementation; review relevant documents and reports; identify problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions.
• Assist in performing various assignments, in collaboration with the national counterparts, by planning and facilitating workshops, trainings, peer-to-peer exchanges etc.
• Contribute to the preparation of various written outputs, e.g. draft background papers, sections of reports and studies, and inputs to publications.
• Serve as a focal point for administrative coordination, involving extensive liaison with diverse organizational units to initiate requests, process and follow up on administrative actions, e.g. recruitment and appointment of personnel, including hiring of consultants, travel arrangements, training/study tours, authorization of payments, and procurement of equipment and services;
• Assist in maintaining the contractor’s reports against the goods and services provided vs approved; proceeding with payments of the invoices and monitoring the payments;
• Compile basic data from a variety of sources (including UMOJA), summarizing and presenting conclusions for review by the responsible programme officers;
• Draft a variety of correspondence and other communications for signature/approval related to all aspects of programme implementation;
• Ensure compliance with procedures frameworks, including by learning and applying UN/UNDP’s rules, regulations, policies and strategies, the internal standard operating procedures;
• Assist in the preparation and analysis of programme/programme budget proposals;
• Assist in the monitoring and evaluation of the programme; categorize, update and track data related to programmes/projects, e.g. accounting records, outputs, resources utilized etc.; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; assist with the preparation of revised budget estimates and reports; initiate financial authorizations as necessary;
• Organize and coordinate preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned meetings/conferences;
• Perform other work-related duties as assigned.

Work implies frequent interaction with the following:
Programme Managers associated with assigned programmes/projects; Staff in coordinating units across the institution (e.g. Administration/Finance/Budget, Procurement, Documents Control, Conference Services, etc.); Counterparts, officers and technical staff of UNODC units and field offices, representatives and officials of national governments, private sector actors, other relevant UN Secretariat departments and offices, specialized agencies, funds and programmes; International organizations, inter-governmental and non-governmental organizations, experts, as well as consultants.
Results Expected:
Provides reliable administrative coordination of programme/project planning and preparation activities. Processes work and requisite follow-up accomplished under some supervision seeks advice from and/or reporting to supervisor as needed. Accurately prepares reports. Consistently applies appropriate policies, guidelines and procedures. Effectively and on time, liaises and interacts with colleagues and concerned parties internally and externally.

Competencies

Functional Competencies:

• Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to administration, programme/project management, criminal justice and/or related fields. Has knowledge of the mandates of UNODC. Has knowledge of and specialization in substantive and functional areas with very good research and analytical skills. Is able to identify and contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Is able to apply judgement in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Core Competencies:

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in programmes; meets timeline for delivery of products or services to client.
• Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Required Skills and Experience

Education:

A Bachelor’s degree in Public Administration, Management, Law,
Economics, Human Resources, Finance, Accounting, Linguistics,
Social Sciences or any related area, is required

Experience:

A minimum of 5 years of experience with a Bachelor`s degree in administration, programme and/or operations support service or related field is required.
Experience in contract administration, recruitment, financial management, and budget monitoring is desirable;
Work experience in the United Nations system or in international/ EU organizations/agencies is desirable.
Experience with SAP-based applications is desirable.
Confident PC and office software packages (MS Word, Excel, etc.) user.

Language Requirements:

For the post advertised, fluency in English and Ukrainian is required.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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