Title: Field Coordinator

Location: Ngala, Borno state

Supervisor: Crisis Response Coordinator

Project Description:

Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance. These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity. FHI 360 has been working in Nigeria for over 30 years and responded to the humanitarian crisis in the NE for five years. In anticipation of a new project, and in support of ongoing ones, FHI360 seeks an experienced Field Coordinator to support our response to the humanitarian crisis in NE Nigeria.

Basic Functions:

The Field Coordinator will be responsible for managing and coordinating field site operations, facilities, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities. S/he will manage field site staff.

Duties and Responsibilities:

• Manage and coordinate all field site operations including all logistical support for program activities and ensure that all facilities at the field site run efficiently.
• Supervise field site staff. Ensure all operations, administrative and contractual activities and expenditures are consistent with project’s work plan and budget.
• Update the Response Coordinator & Maiduguri Response Team on all program activities.
• Contribute to planning and coordination of field activities. Assist Corporate with the coordination of country and regional field presence, whether in the
  form of new offices or as a supplement of staff, equipment, and infrastructure to an existing office.
• Plan and organize ordering and stocking of program materials. Work with project staff to formalize Statements of Work (SOW) into contracts (e.g.,
  consultancy/volunteers work orders, and purchase orders, etc.).
• Coordinate and ensure effective and smooth management of the car parking space at the field site.
• Oversee the upkeep, rehabilitation and maintenance of facilities including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs.
• Monitor and enforce compliance to organization and/or donor’s policies and regulations for procurement, completion of contractual deliverables, and other areas: monitor concerns and address technical staff’s questions regarding contracts and client compliance; advise and take corrective action.
• Ensure that all deliverables for all volunteer/contractual arrangements are tracked, monitored, and delivered; includes developing and managing an appropriate tracking mechanism.
• Coordinate and monitor program activities with respective project staff and field staff, to perform the necessary field office startup procedures, office operations and activities.
• Oversee administrative activities related to fiscal management, human resources, logistics and other administrative activities.
• Serve as a specialist responsible for gathering facts, analyzing findings, reaching logical conclusions, recommending solutions, and coordinating projects.
• Manage the project’s filing system for all contracts and agreements, and other
  documentation, materials, and deliverables.
• Maintain frequent contacts with management and staff and external clients to plan and coordinate activities and to serve as a resource regarding administrative policies and procedures.
• Responsible for helping to ensure that projects are staying within the established scope and budget parameters through analysis and consultation with management.
• Performs other duties assigned by Supervisor.

Knowledge, skills and abilities:

• Ability to work with others and to develop and maintain compatibility among project staff and recipients of assistance.
• Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.
• Good analytical, numerical and problem-solving skills. Ability to plan and coordinate business operations or administrative and support services.
• Work independently with initiative to manage high volume work flow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping, report preparation, filing methods and records management techniques. Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Demonstrates project and personnel management skills. Influences, motivate, and collaborate with others.
• Knowledge of U.S. government regulations, procedures, and contracting requirements. Knowledge of financial and contractual management of USAID contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.
• Ability to work in teams and build consensus with individuals at all levels.
  Effective writing, editorial, and communication skills; excellent command of English grammar and native Hausa language.
• Effective interpersonal skills. Strong organizational skills and attention to detail.
  High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications.

Qualifications and requirements:

• MB.BS/MD/Ph.D. with at least 3-5 years relevant experience in program management and clinical care with a sound understanding of humanitarian integrated health program delivery in resource-constrained settings.
• BS/BA degree in Business Administration, Logistics or similar/related degree with more than 5-7 years of program management experience with a sound understanding of humanitarian integrated health program delivery in resource-constrained settings.
• Familiarity with Nigerian public health sector systems and NGOs and CBOs is highly desirable.
• Familiarity with donor-funded program and procurement guidelines is an advantage.

Safeguarding:

FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

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