WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees.

We encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide and working in 123 countries and territories. WFP is well known for its ability to deliver food assistance rapidly to people in need. To respond effectively in the challenging contexts in which WFP operates, staff require sound knowledge of the fundamentals of emergency and transition programming, as well as skills in specialized areas. WFP was the recipient of the 2020 Nobel Peace Prize awarded for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war.

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes to improve nutrition and the overall quality of life of people vulnerable to food insecurity. Since 1 March 2024, WFP has been implementing the 2024-2028 Country Strategic Plan (CSP) to support the Government of the Philippines in i) addressing food insecurity, ii) reducing malnutrition and iii) strengthening the resilience of vulnerable populations. In the CSP, WFP identified three outcomes and five main activities:

• Strategic outcome 1: By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• Strategic outcome 2: By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

JOB DETAILS

*Salary package includes comprehensive medical insurance which can be extended to eligible dependents, social security, and leave entitlements.

This position is open to Filipino nationals only

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) works with partners towards strengthening Preparedness and Response Excellence in the Philippines (PREP), as well as towards retaining solid readiness to augment the Government’s disaster management capacity. The Business Support Assistant will provide administrative support to the Emergency Preparedness and Response (EPR) team and report to the Head of Unit, or the designate.

At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE

To deliver standard business support processes facilitating the work of the EPR Unit, and to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Gather information with clear direction to support the drafting of documents or correspondence and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Facilitate travel arrangements and event management.
7. Undertake standard data entry, identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
8. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
10. Perform other related duties and responsibilities as required

STANDARD MINIMUM QUALIFICATIONS

Education:

Candidates should have completed secondary education. A bachelor’s degree in accounting, business administration, management, information management or other similar specializations is preferred.

Experience:

Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. Previous experience in a humanitarian or development organization is desired.

Knowledge & Skills:

o Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
o Knowledge of work routines and methods in order to complete processes under minimal supervision.
o Uses tact and courtesy to give and receive information to a wide range of individuals.
o Ability to identify data discrepancies and rectify problems requiring attention.
o Ability to offer guidance or basic on-the-job training to more junior staff.

Language:

Fluency in both oral and written communication in English and any local language is required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in any aspect of project management: assessment, planning, implementation, monitoring and evaluation
• Work experience or volunteer engagement in an emergency is an advantage

WFP LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via https://www.wfp.org/careers/job – openings. Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process, including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

REQUEST FOR DISABILITY-RELATED REASONABLE ACCOMMODATIONS

It is essential for WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team through global.inclusion@wfp.org.

A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

The above emails are only to be used for any disability-related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered formal applications and will not receive a reply from WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.