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Qualifications

Background

Purpose of the Position

Within the Country Management Support Unit, the position is within the OSL team with objective to provide transportation service to the WHO Country Office by driving WHO Official vehicles to convey authorized personnel, handle deliveries, collection of mail, documents and other items.

Objectives of the Programme and of the immediate unit or field activity (Overview of the programme):

The incumbent will drive WHO Official Vehicle safely without traffic violations and ensure that vehicles are kept in good and working conditions. Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

Organizational Context (Describe the work environment, the role of the individual within the team – team member, specialist, adviser, facilitator, coordinator/manager, representative, expert, authority in the field, etc.; available guidelines and degree of independence in decision making, and nature and purpose of contact within and outside the Organization):

The incumbent works based on general instructions, own experience, and precedents, following WHO Country Office specific procedures and practices, rules and regulations, to ensure smooth workflow in the assigned area of work.  The incumbent is encouraged to seek guidance for unusual issues.  Most of the work is controlled for correctness and appropriateness by the incumbent. Work is reviewed on an ad hoc basis by supervisors for meeting expectations and overall quality; correspondence is signed or cleared by originator.  Specific assignments are checked by the originator and/or the Operations Support and Logistics (OSL) Officer.

The Work might require driving for long periods, lifting pouch bags, some of which are over 25 kilograms (Kgs) and driving subject to weather and traffic risks. The incumbent is expected to work and present oneself in a professional manner in line with the WHO code of conduct.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected):

Under the overall supervision of the Operations Officer and the direct supervision of Transport Officer, the incumbent performs the following functions:-

1.       Drives official vehicles, maintain them in proper conditions and arrange necessary servicing on regular basis, make other small repairs on urgent matters.

2.       Logs official trips, daily mileage, gas consumptions, oil changes, greasing, etc.;

3.       Ensures that the steps required by the rules and regulations are taken in case of involvement in accident

4.       Clears supplies and equipment from airport and post office, customs office.

5.       Distributes mail, pouches, documents, invitation cards and facilitate transportation for visitors and/or staff members for official purposes.

6.       Operates the HF and VHF communication radios as per the International Radio Communication Procedure

7.  Perform other related duties as required or instructed, including providing support to other areas of work as assigned by the supervisor.

   Qualifications, experience, skills, and languages

Education (Qualifications):

Essential:         •Completion of secondary school education.

•Basic training on vehicle maintenance

•Basic training on operation of HF radio communication equipment

•3rd grade driving license

Desirable: Basic computer skills

Experience:

Essential: Two years of extensive experience in driving/handling field vehicles, maintenance etc.

Desirable: Experience within UN system would be an advantage.

Languages:

Essential: Good knowledge of English and local languages.

Other Skills (e.g. IT):

·    Basic word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.

·         Driving for long periods, lifting heavy parcels from the post office and customs warehouse. -Subject to weather and traffic risks.

Functional Skills/Knowledge

·         Knowledge of driving rules and regulation of the country and skills in minor vehicle repair

·         Ability to read, write and understand instructions in the working language

•     An ability of writing a concise and accurate report of the accidents

WHO Competencies

1.   Communicating in an effective and credible manner

2.   Producing results

3.   Fostering integration and teamwork

       4.   Moving forward in a changing environment

   Other Considerations

     Work requires the use of word processing or other software packages, and standard office equipment.  Formal or self-training in the use of standard office software.  Training in Oracle-based or other ERP systems an asset.  Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.

   Additional information

•     WHO has zero-tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. 
•          WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 
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  elected candidates will be contacted to provide certified documents.