About IRRI

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

Job Purpose

Under the supervision of the Associate Manager – Administrative Coordination, this position will assist with office administrative and logistics support, ensure cleanliness in the office areas, carry and exchange documents among the staff, and perform other relevant activities.

This position will be based at the IRRI Bangladesh Office in Dhaka and will only be filled by permanent citizens of Bangladesh.

Roles and Responsibilities

• Ensure proper administrative and logistics services are provided to the office staff
• Ensure logistic support in organizing office meetings, workshops, and seminars
• Ensure adequate office support and support to minor repair activities
• Maintain inventory of cleaning products and cleaning aids and refreshed supplies when required
• Identify any maintenance issues in the office premises and inform management
• Maintain storage and equipment areas in a neat condition
• Maintain cleanliness in the pantry and surrounding areas
• Prepare and serve tea/ coffee for guests and visitors
• Assist in basic office support such as basic filing, retrieving, photocopying, binding, laminating, and faxing of documents
• Assist in the relocation of office furniture/equipment
• Procure routing pantry supplies
• Assist in procuring housekeeping materials/supplies and routine supplies
• Organize office documents, equipment stationery, etc.
• Assist in payments of bills (e.g. vehicle /generator fuel, utility & others)
• Assist in delivering logistic support in organizing office meetings, workshops, and seminar
• Support to the administrative staff of IBO
• Perform any other job-related duties as assigned by the supervisor from time to time

Qualifications

• A minimum of SSC (Secondary School Certification) with five years of relevant work experience or
• A minimum of HSC (Higher Secondary Certification) with 3 years of relevant work experience

Skills Required

• Has relevant experience in office support duties
• Knows professional hygienic practices/ maintenance
• Has experience in handling vacuum cleaner
• Experience in using office equipment, e.g.: photocopy, Laminating
• Has a basic knowledge of using computers, MS Office & Email
• Has experience working with foreign nationals
• Has experience working in any international office environment/organization

Base Salary Ranges: (23, 217 – 38,307) BDT/ per month

Other Benefits:

• Housing Allowance: 30% of base pay per month
• Festival Bonus: 2 months base pay/ year
• Contributory Provident Fund (CPF): 15% (IRRI’s contribution)
• Transport Allowance
• Returning mother allowance with a six-month maternity leave for female employees
• Medical insurance coverage with a maximum of $16,000/year and other admissible benefits