The Operations and Services to Users (OPS) Department is responsible for exploiting EUMETSAT’s operational satellite systems and delivering agreed data, products and support services.

The Personal Assistant (PA) to the Director of the Department (D/OPS) will provide direct secretarial/administrative assistance to the Director and manage, coordinate and supervise the secretarial/administrative services provided to the four managers reporting to him.

• Provide direct secretarial/administrative assistance to the Director of the OPS department, including drafting correspondence and other documents, taking minutes of meetings, and preparation of travel and meetings;
• Manage, coordinate and supervise secretarial/administrative services provided to the OPS Department management including correspondence, travel management, and office accommodation;
• Support the organisation of EUMETSAT Member States delegate body meetings focused on Operations;
• Maintain the departmental working practices for secretarial/administrative support;

• Track and follow up progress of cross-organisational actions involving the OPS department;
• Ensure the effective organisation of regular high-level international meetings and conferences including preparation of meetings and post-meeting documentation;
• Monitor and control the departmental budgets for travel, representation expenses and social events;
• Supervise the OPS Department secretary/administrative assistants;
• Maintain and update the OPS Department intranet pages;
• Support the coordination of secretarial/administrative assistance across the five departments of EUMETSAT.

• Proven secretarial and administrative experience in a multi-lingual and complex environment, including drafting of correspondence in English;
• Experience in organising large or complex meetings or other events;
• Experience of managing budgets;
• Proven ability to deliver high quality outputs within deadlines;
• Experience of people management;
• Demonstrated service-orientation and autonomy;
• Excellent skills in typing and using MS Office suite (i.e. Word, Excel, and PowerPoint) and document management tools; experience of using an action management tool and collaboration tool (e.g. JIRA and confluence) would be an advantage;
• Experience in using SAP-based tools would be an advantage;
• Very good communication and team-working skills with ability to interact effectively at all levels of the organisation with tact and diplomacy.