The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community pillars, namely: Political Security Community, Economic Community and Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently residing and recruited in Indonesia to apply for the position of ADMM Officer for Security Cooperation Division 2, ASEAN Political-Security Community Department.  

Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.

1. Reporting to the Assistant Director/Head and Senior Officer of Security Cooperation Division 2, the Officer shall be responsible to:1.    Assist with the servicing of meetings and activities under the ADMM-Plus.
   • Prepare draft briefing notes, talking points and presentations, as well as compile document kit for internal reference;
   • Provide input on technical and procedural matters during ADMM-Plus meetings and activities, as required;
   • Prepare draft meeting reports, both internal and official;
   • Assist with the preparation of meetings and coordination of the follow-up actions;
   • Liaise with stakeholders from the Ministry of Defence, Ministry of Foreign Affairs as well as military establishments of ASEAN and the eight Plus Countries, namely Australia, China, India, Japan, New Zealand, Republic of Korea, Russia and the United States; and
   • Assist with the cross-sectoral/cross-pillar coordination, involving the defence sector.

   2.    Assist with the knowledge management for defence-related matters.

   • Take stock of / monitor the development in the ADMM-Plus;
   • Facilitate the implementation of the ASEAN Political-Security Community (APSC) Blueprint 2025 and the APSC Strategic Plan of Community Vision 2045 on defence,  ASEAN Center of Military Medicine (ACMM) and ARMAC-related matters;
   • Respond to internal and external requests for information related to defence matters;
   • Administer the ADMM website and provide updates to the ASEAN website on defence-related matters;
   • Update the Knowledge and Document Management System for defence desk;
   • Assist with the filing of defence-related documents; and
   • Liaise with general public, including for visit and interview requests.

   3. Assist with the management of humanitarian mine action projects. 

   • Facilitate the appraisal, approval, implementation monitoring and formal conclusion processes of ARMAC projects;
   • Facilitate the appraisal, approval, implementation monitoring and formal conclusion processes of other humanitarian mine action projects.

   4.  Manage internal, logistical matters in support of the operationalisation of the Division. 

   • Prepare the monthly report of budget utilisation of the current financial year;
   • Prepare the requested annual budget for the incoming financial year;
   • Update the ADMM-Plus, APSC, ASEAN Notional and Non-Traditional Security calendars;
   • Prepare the logistical requirements for missions; and
   • Prepare the logistical requirements for in-house meetings.

1. • Advanced university degree (Masters or equivalent degree) with strong academic qualification in International Relations, Security/Defence/Strategic Studies or Public Policy, or other appropriate specialist discipline; or Bachelor’s degree in an appropriate related field or discipline with two (2) years of relevant work experience.
   • Excellent command of English, written and spoken. Skills in writing official correspondence and documents would be an advantage.
   • Strong interest in working with government agencies and good understanding of government bureaucracy, particularly in the areas of political security and defence.
   • Knowledge of defence and security issues, research and technical skills.
   • Ability to develop, implement, monitor and review cooperation projects.
   • Ability to plan and organise tasks and work flows, with accuracy and adherence to deadlines.
   • Ability to multi-task, work long and irregular hours, and often times under pressure.
   • Ability to develop and maintain sound working relationships with stakeholders.
   • Sound oral and written communication skills and sound interpersonal skills, including experience in cross-cultural environment and international settings.
   • Proven skills in problem solving in a complex organisational environment and in 4work planning.
   • Willingness to undertake additional responsibility and tasks as and when required which are in line with the needs of the respective ASEAN sectoral bodies.
   • Willingness to travel frequently, sometimes on short notice.
   • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.