Within limits of delegated authority, the Programme Assistant may be responsible for the following duties: ? Provides assistance in support of planning and implementation of activities and processes for the Emergency Response Unit (ERU) focused on the implementation of various XB projects and components of the departmental strategic initiatives. ? Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics. ? Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval. ? Assists in the preparation and analysis of ERU initiatives and projects; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized. ? Assists in the monitoring and evaluation of ERU initiatives and projects, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures. ? Collaborates with the Head of ERU on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled and various planning, management and monitoring instruments; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted. ? Drafts ERU initiatives’ summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages, as applicable. ? Serves as focal point for coordination, monitoring and expedition of ERU activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. ? Provides support to the Emergency Response Unit, including arranging and facilitating deployments and providing administrative and logistical backstopping according to the special timelines of the XB project. ? Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. ? Drafts correspondence and communications related to all aspects of the ERU work and administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports. ? Participates in field missions to provide programmatic support and backstopping to the Team during escalating or sudden onset emergencies. ? Performs other duties as assigned.

Requirements: 

Education

High school diploma or equivalent.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of experience in programme or project administration, collaborating with partners on operational support issues is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher. Administrative experience in using an ERP system, such as Umoja or similar ERP, for travel and procurement related activities is desirable. Prior experience working with the United Nations common system or similar international organization is desirable. Prior work experience in a conflict, post-conflict or natural disaster setting is desirable. Experience in providing administrative or programmatic support to field, emergency or crisis operation of an international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.