Within delegated authority, the Administrative Officer will be responsible for the following duties: ? Reviews and prepares annual departmental budgets and performance reports (Support Account and Regular Budget); ? Reviews and prepares annual departmental Strategic Framework; ? Provides advice to managers and staff on the application of financial rules and regulations; monitoring and control of expenditures for all accounts including trust funds to ensure efficient and proper use of resources; ? Reviews and certifies travel requests, expense reports, payment requests and invoices; oversee the trust fund administration including review of contribution agreements and preparation of financial statements; ? Serves as focal point for Umoja organizational management, funds and grants management as well as role mapping issues for all supported offices. ? Assists the Executive Officer and programme managers to defend the Department’s budget proposals before the responsible legislative committees. ? Provides general administrative support to the above offices, including management of office space and equipment, acquisition and distribution of furniture and equipment and office supplies. ? Supervises the team responsible for finance, budget, trust fund, travel and general administrative support. ? Performs other related work as required.

Requirements: 

Education

An Advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible experience in administration, budget, finance, accounting, financial management, trust fund management or related field is required. A minimum of five years of experience in the management of extra-budgetary resources, including developing and managing cost plans, financial reporting and establishing related processes and procedures for clients is required. A minimum of three years of experience in establishing and managing processes and procedures related to the travel of Member States/government representatives or similar officials, is required. Experience in budget formulation, presenting and discussing budget proposals with intergovernmental bodies, reporting and financial management is required. Experience in reviewing and managing financial agreements is required. Experience working with strategic management, project management, implementing partner management and financial modules of an Enterprise Resource Planning (ERP) systems such as SAP or equivalent is desirable. Experience working in an Executive Office of the United Nations Secretariat or similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.