Within limits of delegated authority and under the supervision of the Senior Finance and Budget Officer, the incumbent will be responsible for the following duties: 1. Performs a wide range of office support and administrative functions. 2. Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. 3. Provides support in the preparation of Host Country Agreements, Contribution Agreements and Memorandums of Understanding, proofreads the draft agreements/memorandums and ensures compliance with relevant legal requirements and adherence to established standards for format. 4. Screens incoming correspondences; responds to information requests and inquiries, and as necessary, refers inquiries to appropriate personnel for handling. 5. Provides secretarial, administrative and logistics support to Budget and Finance Section and the Executive Office. 6. Assists in the preparation of presentation materials using appropriate technology/software. 7. Reviews, records, distributes and/or processes correspondences and other documents; follows-up on impending actions. 8. Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. 9. Performs general administrative tasks (e.g. arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, etc.). 10. Maintains files and databases for work unit. 11. Performs other duties as assigned.

Requirements: 

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of three years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to one year for candidates who possess a first-level university degree or higher. Experience in using Microsoft Office applications is required. Please explain if you have experience working with word processing, spreadsheets and relevant software packages. Experience working with the United Nations or other international organization is desirable. Experience in using Enterprise Resource Planning (ERP) system, such as Umoja, and other relevant software packages is desirable. Experience in reviewing agreements is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.