Under the overall supervision of Human Resources Supervisor, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement ? Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster. ? Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. ? Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions. ? Maintains vacancy announcement files and tracks status of vacancy announcements. ? Prepares agenda and provides relevant documentation required for recruitment related meetings. ? Prepares personnel actions. ? Advises staff on the recruitment of staff and non-staff matters. Consultant and Individual Contractor Administration ? Reviews and processes requests for shopping carts. ? Maintains Business Partners and Mini master records. ? Assists in the review and processing of fee determination and conditions of service. ? Assists in the organization and conduct of training courses and workshops. ? Process and amends purchase orders. Staff development and career support training ? Assists in the organization and conduct of training courses and workshops. ? Provides logistics and administrative support to trainers. Classification ? Assists in reviewing and processing requests for classification. ? Provides advice and answers general queries on classification procedures and processes. General ? Provides general office support services; drafts and/or processes a variety of correspondence and other communications. ? Sets up and maintains reference files/records (electronic and paper). ? Schedules appointments/meetings, monitors deadlines, etc. ? Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. ? Maintains automated database containing HR related statistics and prepares periodic reports. ? Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.). ? May provide guidance/training to less experienced staff. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. ? Assists with visualizations and updating information material such as web pages or brochures. ? Performs other duties as required.

Requirements: 

Education

High school diploma or equivalent is required. NOTE: For positions in the General Service category, candidates are required to clearly indicate in their Applicant Profile (AP) relevant information confirming completion of High School.

Job – Specific Qualification

Technical or vocational courses in Human Resources, Business Administration, Administration, or related area is desirable.

Work Experience

A minimum 5 years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first level university degree or higher. Experience working with Enterprise Resources Planning system such as SAP, is desirable. Experience working with talent acquisition platforms, such as oracle/PeopleSoft is desirable. Experience within the United Nations Common System or other international organization is desirable. 1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the position advertised, fluency in both English and Spanish is required. Knowledge of another official United Nations language is desirable. Knowledge of the second language (English/Spanish) will be tested, unless it can be supported by a certificate from a recognized institution.