Under the direct supervision of Chief Procurement Officer/Unit Chief, the UN Volunteer will undertake the following tasks:

A) Procurement Support Activities:
? Printing of shopping carts (SC) and Request for Quotations (RFQ), filing, recording and distribution of case files to Technical Units, buyers, Unit Chiefs and Chief Procurement Section (CPS)
? Receiving, recording, and filing of incoming/outgoing documents.
? To expedite purchase orders / contracts deliveries by follow up with vendors and clients to ensure timely delivery of goods and services.
? To scan completed procurement case file documents and uploads in the systems for future reference.
? To perform any other tasks assigned by immediate supervisor / OiC or CPS.

B) Buyer Activities.
? Review specification and scopes of requirements for goods and services to ensure that they are concise, generic, and unambiguous and amend them to ensure efficient procurement.
? Prepare source selection plan for the required goods and services.
? Prepare solicitation documents which accurately and fully reflect the requirement.
? Review the technical evaluation report/s (TERs) to ensure that the evaluation criteria specified in the solicitation documents are followed during the evaluation of bids/proposal/quotations.
? Perform commercial evaluation of the proposal submitted.
? Ensure that the recommendations resulting from commercial evaluations are logical, justifiable and in accordance with the UN Financial Regulation and Rules.
? Prepare Purchase Orders/Contracts as applicable.
? Monitor the delivery of Purchased goods and services.
? Maintain close cooperation with internal / external stakeholders/clients by providing ongoing feedback as needed (e.g., Procurement process, status of cases) to facilitate better and timely communication and problem solving.
? Update the maintenance of all logs/tracking tools used to monitor/record the units’ activities.

? Integrity & Professionalism
? Accountability
? Adaptability and flexibility
? Commitment to Continuous Learning
? Planning and organising
? Teamwork and respect tor diversity
? Communication
? Self-management and Genuine commitment towards volunteerism

Requirements:

procurement in International organizations, Peace Operations and/or Governmental/Military Operations.
? Experience in ERP systems.
? Experience in procurement of high-value and complex requirements is desirable.
? Minimum CIPS Level 4 or equivalent
? Driving license for manual transmission is desirable