Location:

Djibouti, Djibouti
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

2 months ago
Category:
Deadline:

16/07/2024

JOB DESCRIPTION

JOB DETAILS:

United Nations Office for Project Services Administration Specialist Djibouti UNOPS Jobs 2024

United Nations Office for Project Services looking for “Administration Specialist”. Applicants with an Advanced degree may apply on or before 16-Jul-24.

The United Nations Office for Project Services has published a job vacancy announcement on 01/07/2024 for qualified applicants to fill in the vacant post of Administration Specialist to be based in Djibouti , Djibouti. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Office for Project Services

Job Title: Administration Specialist

Duty Station: Djibouti , Djibouti

Country: Djibouti

Application Deadline: 16-Jul-24

Responsibilities:

Under the direct supervision of the Project Manager, the Administration Specialist will be responsible for the operational management of the United Nations Verification and Inspection Mechanism for Yemen (UNVIM) and Office of the Special Envoy for Yemen Projects.

Functions / Key Results Expected

Implementation of operational and financial management strategies
Budget management and organization of the cost-recovery system
Administration Support
Knowledge building and knowledge sharing

1. Implementation of operational and financial management strategies

Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
Plan, guide and manage finance operations including Accounts Payable, Budget and Quality assurance processes.
Advises Project Manager on strategic financial resources management, Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
Implement and review periodically effective internal controls, proper design and functioning of the financial resources management system.
Ensure compliance with financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies and strategies and IPSAS standards.

2. Budget management and organization of the cost-recovery system

Manages the budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:
Prepares and reviews monitoring systems for budgetary controls versus authorized spending limits (ASL) and budget delivery levels.
Elaborates proposals for planning of financial resources of the project operations, continuously analyses and monitors the financial situation and presents financial forecasts vs. actuals and analysis of variances across the projects’ budgets.
Monitors budget implementation, expenditure levels against allotments and recommends reallocation of funds when necessary.
Prepares timely financial reports for submission to the donors and funding agencies in accordance with UNOPS rules within established procedures.
Ensures financial resources management through planning, guiding, controlling the resources in accordance with UNOPS rules and regulations.

3. Administration Support

Coordinates relevant project procurement and human resource processes to ensure viable solutions that meet operational project needs.
Manages the timely and efficient delivery of all administrative services, (e.g. premises, asset management, organizational, travel and IT).
Supervises administration team.

4. Knowledge building and knowledge sharing

Organizes, facilitates delivery of training and learning initiatives for project team on relevant topics
Leads, approves and conducts initiatives on capacity development and knowledge building for Finance and Admin personnel, including network development, learning plans and activities and best practice benchmarking.
Guides project team’s collection of feedback, ideas, and internal knowledge about processes and best practices.

Requirements:

Education:

Advanced university degree or equivalent preferably in Business Administration, Public Administration, and Finance, Economics or related field.
A first level university degree, preferably in Business Administration, Public Administration, and Finance, Economics or related field with additional two (2) years of experience may be accepted in lieu of the advanced university degree.
Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent added advantage.

Experience:

A minimum of 5 years relevant experience in operational management (Finance, HR, Support Services, Operations) at a national/international level is required.
Demonstrated experience providing management advisory services and/or managing staff and operational systems is required.
Demonstrated experience establishing inter-relationships among International Organisations/Governments/Partners is desired.
Experience in UN field operations in the area of administration and/or operations is an advantage.

Language Requirement: