● Provide support to the finance team to ensure swift processing of financial transactions, including payments to vendors, claims, cost recovery, and billing.
● Facilitation of vendor profile creation for UNFPA payees in quantum.
● Provide support to the finance team in liaising with UNDP to verify that financial transactions are made on time including the refund of money deposited in UNDP account; and ensure the accuracy of computation, chart of accounts, and attachment of required documents.
● Assist UNFPA staff with the preparation of the Travel Authorization (TA) for national and international travels.
● Process the DSA or advance DSA of the national and international travels in quantum.
● Track and follow up on the advance DSAs with relevant staff members and team. Receive the F10 claims and check the completeness of the supporting documents.
● Check and reconcile the UNFPA accommodation log sheet and income monthly and provide the invoice/notification for tenants.
● Processing of Rest and Recuperation and Danger Pay entitlements for international staff.
● Prepare Payment Requests through AODocs for the payments related to the UNFPA regional offices & country office.
● Assist UNFPA finance unit with the preparation of payment invoices in quantum, if needed.
● Check the telephone bills and monitor recovery charges for private/personal calls made by staff with postpaid phones.
● Reconcile the postpaid phone numbers with the telecommuting companies’ invoices and ensure the accuracy of invoices.
● Manage the overall filing system and database for the finance unit, ensure all the records are properly maintained and in format. Track documents removed from files to ensure they are returned.
● Any other tasks assigned by the Finance Unit.

Requirements:

Accountability
● Adaptability and flexibility
● Creativity
● Judgement and decision-making
● Planning and organizing
● Self-management

Three years of relevant experience in Finance and Financial Management.
● Proficiency in current office software applications and corporate IT systems.
● ERP or other relevant programmes; experience with Quantum is an asset, as is experience working in the UN or other international development organization.
● Excellent oral and written skills; excellent drafting, formulation, reporting skills.
● Accuracy and professionalism in document production and editing.
● Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
● Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with HRMIS; and office technology equipment.
● Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;