• Job number: SRH05941
• Status: Employee
• Area of expertise: Logistics
• Position: Missions
• Country: Yemen
• Contract Type: Short term contract

ABOUT US

EXPECTED BEGINNING DATE: September 1, 2024
END OF CONTRACT DATE : March 31, 2025
Location: Al-Mokha

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI’s interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 3000 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers – intervene with professionalism and commitment while respecting cultural norms.

ABOUT THE MISSION

Goal/Purpose:

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the base manager or the field coordinator in the implementation of safety rules

ORG CHART POSITION (reporting and functional relationships)

Line manager: Field coordinator/Base manager

Line report(s) on base: Entire base logistics team

Functional manager: Logistics Coordinator

Functional report(s):

Reporting/Capitalization

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

Security

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

ABOUT THE JOB

List of main tasks :

Supply Management

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials

Management and Monitoring of IT Equipment

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory

Human Resource Management

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

YOUR PROFILE EDUCATION

Education:

Bachelor’s degree in Supply Chain Management, Logistics Management, Business administration, or other relevant fields.

EXPERIMENT

• 3-4 years in the humanitarian sector

EXPERIMENT ON SIMILAR POSITIONS

• 3-4 years

TECHNICAL SKILLS

• Demonstrated expertise and skills in supply chain management, logistics man. Including warehousing, fleet management in insecure environment
• Strong management skills and proven experience in team management.
• Excellent knowledge of the Office pack (word, excel, PowerPoint).

TRANSVERSAL SKILLS

• Willingness and ability to handle stress and work under pressure.
• Strong communication skills and ability to negotiate and find solutions.
• Demonstrated experience in security management in a volatile context. Possessing high level of multi-cultural set-up awarenes

Management

• Good capacity building skills are important for this role

SI WILL OFFER YOU

A salaried position:

According to experience, starting from EUR 2310 gross per month (2100 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of USD 750 paid in local currency.

LIFE CONDITIONS

• The field office in based in Al-Mokhah is shared with the guesthouse (same building) within the town center.
• It is about five hours drive from Aden, where the coordination office is based.
• Security rules in Al-Mokha are rather restrictive, with a curfew at 8.00 pm.
• Most INGOs are located within the town.
• The town is still small and it only takes a few minutes to move from one INGO compound to another.

ISSUES AND SPECIFIC CHALLENGES

• Two recently ended projects likely to be extended for additional one year from July/August.
• Ten or more staff to be recalled in July.
• Additionally, a new shared cost methodology has been put in place in May 2024, which is still challenging for the mission as a whole.
• The base was downsized two months ago from 45 to 15 staff.
• However, once the new project extensions are validated, it will expand.

SECURITY CONSTRAINTS

• Security level 4 in Al-Mokha.
• The office is located within the town which is often calm and peaceful apart from occassional wedding gunshots.
• Movement are restricted to some validated places like (supermarket, UN and INGO’s compounds, activity field sites etc.)

Al-Mokha town is a port city where visits to the beautiful beaches on the Red Sea are possible security permitting. Basic supplies (e.g dry foodstuffs, green vegetables, fruits etc are also available within the validated supermarket.

APPLICATION PROCESS

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

To learn more about Sl: www.solidarites.org

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Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.