Location:

Luanda, Angola
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 months ago
Category:

Management and Strategy, Procurement, Supply and Logistics
Deadline:

02/08/2024

JOB DESCRIPTION

JOB SUMMARY:

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (malaria, tuberculosis, COVID-19, among others), the growing burden of non-communicable diseases and the emergence of health threats such as the COVID-19 pandemic in 2020-2021.

The scope and scale of delivering health and well-being for All demands innovative partnerships and financing. As a trusted, long-term partner with extensive operational experience, UNDP supports countries in the effective implementation of complex, multilateral and multi-sectoral health projects while simultaneously investing in capacity development, so that national and local partners can assume these responsibilities over time. UNDP’s partnerships with Governments, the Global Fund, International Financial Institutions (IFIs) facilitate access to resources for action on SDG 3 by countries that face constraints in directly receiving and/or managing health-related funding. In Angola, since 2016, UNDP has been delivering Procurement Support Services (PSS) to the National HIV/aids Institute (INLS), thereby helping the HIV Programme to access affordable, quality health products for the national response to HIV. And since July 2021, UNDP has been the Global Fund Principal Recipient (PR) for Angola, working with several stakeholders to implement the NFM 3/Grant Cycle 6 grant activities in Benguela and Cuanza Sul. A key component of these grant activities has been supporting storage and distribution of health commodities in the two provinces in addition to supply chain system strengthening.

Beginning July 1, 2024, UNDP will continue its Principal Recipient (PR) role for the Grant Cycle 7 in Angola for the period July 1-June 30, 2027. The new grant includes expansion to the third province of Bié. A large portion of the GC 7 grant entails procurement of goods and services under the PSM and across several program components. To support contract management under the implementation of Procurement and supply chain management (PSM) and program management components of GC 7 grant, UNDP is seeking the services of a Procurement and Supply Management (PSM) Analyst for Contract Management to be based in Luanda.

Duties and Responsibilities

Actively participate in procurement planning for required goods and services

Collaborate with end users to ensure that planned procurements are included in the project procurement plan;
Support development and review of TORs, Specifications etc. to ensure they are complete and clear to support a smooth procurement process;
Participate in the review and evaluation of vendor submissions;
Collaborate with Procurement Associates to ensure timely preparation and issuing of contracts to vendors.

Lead on Contract Management and Monitoring

Develop and maintain a tracker of key service contracts to support timely and efficient management of contracts;
Lead on supplier performance evaluation and monitoring with key suppliers (eg Customs clearance, Warehousing and distribution, sample transportation etc.) including tracking and reporting on agreed key performance indicators (KPIs);
Organize and facilitate regular performance review meetings with key suppliers to review performance, document performance issues and agree on corrective action including any follow up required;
Maintain regular contact with suppliers and the procurement team to track progress of deliveries, identify potential issues/delays and work in resolution to minimize impact on activity implementation.

Ensure review of deliverables and Contract closure as per UNDP policy

Facilitate submission of deliverables and invoices by suppliers as per agreed terms and conditions in the various contracts;
Facilitate internal review of the deliverables and communication with suppliers on acceptance or updates needed on deliverables before acceptance;
Lead on the administrative closure of issued contracts and receipting of goods including required documentation (e.g., proofs of delivery, receipting etc.);
Collaborate with Finance on closure of contracts in the corporate ERP (Quantum) in a timely manner as per established benchmark;
Collaborate with and follow up on payments for suppliers with Finance.

Actively participate in the tracking, customs clearance and in-country receipt of grant health commodities procured by the Headquarters’ procurement team

Collaborate with the HQ Procurement and Logistics team to track delivery and receipt of health commodities procured by the HQ team;
In collaboration with the procurement team, ensure that a procurement tracker is in place and is regularly updated with key information including delivery dates;
Collaborate with the HQ procurement team on the required documentation for smooth customs clearance;
Support the custom clearance processes to clear goods on arrival at the ports of entry in Luanda;
Support the verification of goods on arrival and on the delivery in the Private Warehouse;
Support the elaboration of reports of incidence / damage of goods if necessary.

Support Capacity building in procurement and contract Management

Design and deliver procurement and contract management for PMU staff and government counterparts;
When requested, support MOH in review and updating procurement and contract management documents and SOPs;
Build capacity of provincial staff in management of contracts issued at the provincial level and provide support as required in managing provincial level contracts.

Institutional Arrangement

Under the guidance and supervision of the Senior PSM Specialist/PSM Manager, the PSM Analyst for Contract Management will help the UNDP Project Management Unit (PMU) deliver on the Grant expected results and lead the management of contracts within the PMU. Procurement of goods and services constitute a large proportion of the total project portfolio and is very critical to the successful delivery of the Global Fund project in the three provinces. This position ensures that the established contracts for the acquisition of required goods are services are effectively management to ensure timely availability of the required inputs for successful implementation of project activities.
The jobholder’s results will contribute to:

Timely availability of required goods and services for execution of planned activities
Cordial and productive relationships between suppliers and UNDP
Efficient use of financial resources available for procurement through effective procurement planning and contract management
Enhanced procurement and contract management capacity within appropriate MOH counterparts

Competencies

CORE

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical Competencies

Business Management: Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management: Risk Management

Ability to identify and organize action around mitigating and proactively managing risks

Ethics: UN policy knowledge – ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business Direction and Strategy Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations

Business Management: Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management: Risk Management

Ability to identify and organize action around mitigating and proactively managing risks

Business Management: Monitoring

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Required Skills and Experience

Education:

Advanced University degree (Master’s degree or equivalent) in Procurement, Economics, Business, Administration, International Development, Public Administration, Social Sciences or any development related field. OR
A first level university degree ( bachelor’s degree) in a relevant field in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 2 years (with master’s degree) or 4 years (with bachelor’s degree) of professional work experience in procurement and supply management experience specifically Contract Management;
Experience in procurement planning and supply management;
Experience in contract management;
Experience in project management;
Degree, qualification or training in procurement or supply Management is an asset;
Experience in management of supplier relations and supplier performance management and evaluation;
Experience in organizing training plans and supporting capacity development activities;
Experience in supporting health-focused projects;
Work experience in Angola.

Language Requirements:

Fluency in Portuguese and English, both written and verbal.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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ABSTRACT:

United Nations Development Programme Procurement and Supply Management Analyst – Contract Management Angola UNDP Jobs 2024

United Nations Development Programme looking for “Procurement and Supply Management Analyst – Contract Management”. Applicants with an Advanced degree may apply on or before 02-Aug-24.

The United Nations Development Programme has published a job vacancy announcement on 18/07/2024 for qualified applicants to fill in the vacant post of Procurement and Supply Management Analyst – Contract Management to be based in Luanda , Angola. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Procurement and Supply Management Analyst – Contract Management

Duty Station: Luanda , Angola

Country: Angola

Application Deadline: 02-Aug-24

This job has expired.