Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a HR Assistant in Kharkiv.

About the job

As HR Assistant you will be a part of the friendly HR team, supporting and helping in recruitment and onboarding process. You will provide as well administrative assistance and support to the HR department in accordance with DRC guidelines and procedures and Ukrainian legislation.

Your main duties and responsibilities will be:

• Ensure staff recruitment process is in line with DRC procedure and the labor law
• Editing job descriptions and job advertisement announcements for position postings
• Advertising of job vacancies on the DRC and local web sites
• Screening and reviewing resumes and job applications, and performing phone screenings calls if needed
• Use all necessary sources for active and passive candidate recruiting, using the best DRC approach
• Prepare long list, organizing interviews, reference checks and all relevant documentation
• Send job offers and process documents for new hires
• Ensuring that all DRC recruitment tools and documents are used during the recruitment process
• Update Vacancy tracker
• Provide welcoming and HR Onboarding sessions for the newly recruited staff
• Perform administrative tasks related to hiring of new employees: collecting all documents from candidates needed for new hires according to the local labor law
• Ensure that internal documents of the DRC are correctly completed
• Assist in writing job descriptions for staff performance and development processes
• Ensure compliance with HR legislation and DRC Policies

About you

To be successful in this role we expect you to have not less than 1 year of experience in a similar position or have previous experience in recruitment or other HR related tasks.

Moreover, we also expect the following:

• Attention to details, good communication skills, strong soft skills
• Education: Bachelor’s degree in human resources management or related field, or equivalent professional qualification
• Language skills: fluency in Ukrainian, English language skills will be an asset

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: Open-ended contract after successful completion of a 3-month probationary period
• Band: I
• Designation of Duty Station: Kharkiv
• Start date: asap

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 9th August 2024

Please note, applications will be reviewed on a rolling basis, and the opening may end early if a suitable candidate is identified.