ABOUT THE COMPANY:

IWMI is a Research Center of CGIAR, the global research partnership for a food-secure future. The 2019-2021 CGIAR System Business Plan calls for innovation to transform the global system to address the world’s urgent challenges. In its commitment to this shared ambition, IWMI leads the CGIAR Research Program on Water, Land and Ecosystems (WLE), which, with other CGIAR Centers and partners develops, disseminates and catalyzes solutions for sustainable and resilient land and water management.

JOB SUMMARY

The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a motivated and detail-oriented professional to join our HR team and be responsible for supporting the processing of a high volume of global complementary workforce contracts from our headquarters in Battaramulla, Sri Lanka.

The successful candidate will be responsible for implementing efficient and accurate consultancy contract administration in accordance with organizational directives and procedures to ensure the timely delivery of obligations to agreed-upon standards.

DUTIES & RESPONSIBILITIES:

• Assist in the implementation of consultancy administration, which includes recording requests, verifying receipt of required documents and associated data related to the consultancy life cycle – from request and contract generation to payment processing as per service requirements.
• Accurately format documents in MS Word, preparing contracts for review.
• Maintain accurate and up-to-date e-files, records, documentation, and databases.
• Process payments after checking the accuracy of the invoices against the consultancy contract and verifying required approvals are received.
• As necessary, assist with posting consultancy opportunities, screening candidates, scheduling interviews, and providing long lists to hiring managers.
• Provide documents-management support.
• Track and record tasks to inform workload analysis.
• Support the updating of the consultancy roster.
• As requested, compile data and draft reports related to consultancies.
• Perform other related duties as assigned.

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

Essential:

• Diploma or bachelors in HR, business or any related field.
• At least 1-year successful experience handling contracts, data entry, records management and related tasks.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Essential:

• High level of service delivery approach.
• Attention to detail, producing accurate, error-free work.
• Proficiency in Excel and Word.
• Ability to handle sensitive and confidential information in a professional manner.
• Personal attributes such as high standards of conduct, respect, flexibility, and sound work ethics.
• Ability to prioritize effectively and to plan, organize, implement, and carry out work activities with minimal supervision.
• Ability to establish and maintain effective working relationships in a multicultural and multidisciplinary environment, showing sensitivity and respect for diversity.
• Proven ability to manage multiple competing priorities under strict deadlines with minimal supervision and great attention to detail.

LANGUAGE PROFICINECY:

• Excellent oral and written language skills in English, including effective listening and strong verbal and written communication abilities.

Benefits

This is a nationally recruited position, and only Sri Lankan nationals with relevant abilities are encouraged to apply.

IWMI offers a competitive monthly rate for this assignment.

The duration of the contract will be for a period of six (06) months.

HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) on August 13, 2024 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, your daily rate, and three (3) references, which may be contacted if you are shortlisted.

Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.

IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission.

We offer a multicultural, multigenerational, and multidisciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, and gender identities.

How to Apply
Step 1: Please re-read this job description from the beginning to the end.
Step 2: Click the APPLY FOR JOB button at the end of this job advert.
Step 3: After going to parent website, please read instructions carefully and ensure you apply as soon as possible.

Good luck!