OVERVIEW

Parent Sector : Field Office

Duty Station: Brasilia

Job Family: Administration

Type of contract : Non Staff (Service Contract)

Level : SC5

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 19-AGO-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in Brazil may apply to this position

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the Office and the immediate supervision of the Senior Finance and Administrative Officer or his/her delegated authority, as applicable, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures.

Essential responsibilities include:

Long Description

GENERAL

• Act as certifying officer up to the authorized level delegated by the CFO;
• Draft and prepare routine correspondence, memoranda and non-substantive reports;
• Maintain confidential and general files and establish reference systems;
• Assist in the preparation of budgetary and financial reports, statistics or projections for managers’ use;
• Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures;
• May assist in overseeing activities related to office maintenance, security, transport and similar services;
• Provide guidance and interpretation on non-complex administrative rules, regulations and procedures.

Finance

• Assist and inform the supervisor on financial status, by using management information systems and reporting;
• Code, record and reconcile accounting transactions;
• Verify and process payments;
• Maintain specific accounts, calculate and compile financial data, prepare routine reports;
• Generate expenditure reports from the automated systems;
• Provide assistance and guidance to staff on basic financial procedures, requirements related to payments, and on banking and currency provisions.

Long Description

Budget

• Monitor and control commitments and expenditures;
• Prepare detailed cost estimates and other data for use in budget analysis and proposals;
• Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifies any errors or irregularities);
• Generate expenditure reports from automated information system databases; compile budget data;
• Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary analysis of variances between budgets and actual expenditures; cross check consistency of figures;
• Review overall accuracy and consistency of draft reports; cross-check consistency of figures.
• Identify any other anomalies and errors; alert the supervisor and undertake transactions to correct errors/omissions.

Long Description

Human Resources

• Assist in HR administrative matters;
• Draft correspondence and other documents for personnel actions, follow up on coming HR actions, maintain database;
• Retrieve and analyse HR-related data from automated systems; alert the supervisor of inconsistencies/ errors and propose corrective action;
• Process salaries, entitlements, claims, non-staff contracts etc.

Please note that all candidates must complete an on-line application and provide complete and accurate information.

To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.

UNESCO applies a zero-tolerance policy against all forms of harassment.

UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.

All applications will be treated with the highest level of confidentiality.

Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.