Location:

Brasilia, Brazil
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

1 month ago
Category:

Administration
Deadline:

16/08/2024

JOB DESCRIPTION

ABOUT THE COMPANY:

The Inter-American Development Bank (IDB) is dedicated to supporting Latin American and Caribbean countries by financing and advising on projects that drive economic development and regional integration. Its focus includes fostering innovation, improving infrastructure, and addressing social challenges through strategic investments and policy guidance. By leveraging its extensive expertise and regional knowledge, the IDB aims to stimulate sustainable growth and enhance the quality of life across the Americas.

JOB SUMMARY

Post of Duty: Brazil

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean.

Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Administrative Assistant function is vital to providing comprehensive support to multiple roles within the Green Coalition team, including the technical team, Meeting Coordinator, Communication Coordinator, and Technical Coordinator.

The Administrative Assistant plays a critical role in ensuring the efficient operation of the Green Coalition by handling administrative tasks, assisting with coordination efforts, and maintaining records.

Here is a detailed definition of the Administrative Assistant’s function, covering the support for various roles:

General Function: The Administrative Assistant serves as a versatile and indispensable member of the Green Coalition team, providing administrative support to the Secretary, Meeting Coordinator, Communication Coordinator, and Technical Coordinator. They play a crucial role in ensuring the smooth operation of the Green Coalition of Development Banks

What you’ll do

Administrative Support: Provide administrative support to the Green Coalition team, including managing schedules, handling correspondence, and assisting with document management.
Record Keeping: Maintain accurate records, files, and databases related to Green Coalition activities.

Ensure that all documents are properly organized and easily accessible.

Meeting Logistics: Assist the Meeting Coordinator in managing meeting logistics, including scheduling, preparing materials, and coordinating with participants.
Communication Support: Collaborate with the Communication Coordinator to facilitate internal and external communication efforts, including drafting communications, managing contact lists, and maintaining communication records.
Technical Initiatives Support: Aid the Technical Coordinator in administrative aspects related to technical initiatives, such as organizing meetings, managing project documents, and coordinating with technical specialists.
Document Management: Assist in the management of documents and records pertaining to the Green Coalition from its inception.

Ensure the proper recording and storage of documents in accordance with established principles.

Correspondence: Handle email correspondence, respond to inquiries, and draft routine communications on behalf of the Green Coalition team.
Calendar Management: Maintain and update calendars for Green Coalition members, scheduling meetings and appointments as needed.
Travel Arrangements: Assist with travel arrangements, including booking flights, accommodations, and transportation for Green Coalition members as required.
Financial Recordkeeping: Assist in tracking expenses and managing budget-related documentation, ensuring compliance with financial guidelines.
Coordination: Collaborate with team members, both within the Green Coalition and with external stakeholders, to ensure seamless coordination of activities and initiatives.
Support for Special Projects: Assist in the execution of special projects and initiatives as directed by Green Coalition members.
Support for the events: collaborate with the IDB Country office in Brazil in the preparation of local events occurring in Brazil, such as the G-20, ALIDE, FICS, among others.
Administrative Support: Provide administrative support to the CMF team in Brazil in managing the documents of the Division projects.

What you’ll need

Education: Bachelor’s degree (or equivalent advanced degree) in Business Administration other fields relevant to the responsibilities of the role.
Experience: At least 2 but less than 5 years of progressive experience in Administrative Support including record keeping, communication support, meeting and events logistics.
Languages: Proficiency in Spanish and English, spoken and written, is required.

Additional knowledge of French and Portuguese is preferable.

Key skills

Learn continuously.
Collaborate and share knowledge.
Focus on clients.
Communicate and influence.
Innovate and try new things.

Requirements

Citizenship¹: You are either a citizen of Brazil or a citizen of one of our 48-member countries eligible to obtain a valid residency or legal permit to work in Brazil without the need for sponsorship by the IDB.
Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Remote Modality: The selected candidate will not provide services from the Bank’s office and will not be provided a physical space on the premises of the Bank’s Country Office.

The candidate selected will be responsible for setting up the space, and for having the equipment, internet, and phone accesses to accomplish these TORs, outside the Bank’s office.

Access to the Bank’s systems will be arranged in coordination with the Bank.

Type of contract and duration

Type of contract: National Consultant Full-Time.
Length of contract: 12 months.
Work Location: Remote.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life.

These benefits include:

A competitive compensation package.
Leave and vacations: 2 days per month of contract + gender-neutral parental leave.
Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance.
Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
Hybrid and flexible work schedules.
Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.

Our culture

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization.

We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process.

If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB

We work to improve lives in Latin America and the Caribbean.

Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure.

Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

Follow us:

https://www.linkedin.com/company/inter-american-development-bank/

https://www.facebook.com/IADB.org

https://twitter.com/the_IDB

For National Remote Consultant: Argentina, Barbados, Bahamas, Belize, Bolivia, Brazil, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Peru, Panama, Paraguay, Suriname, Trinidad & Tobago, Uruguay.

Additional Information