ROLE PURPOSE:

This position will support and contribute to the smoothness functional of the Finance department at the Field office level covering finances of the entire WB FO & CO, also to ensure the compliance with Save the Children policies and procedures.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff reporting to this post: NA

Budget Responsibilities: NA

Role Dimensions: oPt CO is a high complexity country, multi-member interest, with an annual budget of around $40+m, and 100+ staff.

Currently the program is experiencing a growth in funding and complexity due to the war in Gaza.

KEY AREAS OF ACCOUNTABILITY:

Key Area 1: Financial Transactions for Non-Partner Related Work for WB FO & CO:

• Detailed review of payment requests received from staff and suppliers offline payment.
• Prepare and get checks and bank transfer letters signed, stamp the payment with “PAID”, & update the relevant account bank tracker.
• Enter all journal vouchers including petty cash on Agresso and any adjustments entry.
• Handing checks to suppliers/vendors, consultants, contractors in the office
• Filing all payment vouchers and journal vouchers
• Preparing the weekly Remittance Report on ProSave system to record the payment.
• Archiving payments online in accordance with SCI Policies and donor needs.
• Participate in procurement opening sessions.

Key Area 2: Financial Transactions for Partner Related Work

• Assist in conducting Organizational Capacity Assessment for partners.
• Assist in conducting financial management assessment for partners (pre-award assessment).
• Responsible for visiting part of the partners to review their financial reports and their supporting documents.
• Preparing the field visits reports and sharing them with FC, BHs, and program contact person before sharing with Partner.
• Opening Supplier ID in Agresso for partners after getting Appropriate confirmation on bank detail
• Assist in initial review of partners financial and narrative reports.
• Records partner’s expenses in Agresso
• Scan copy all the financial and narrative report and sharing them with the AMU department.
• Updating partnership agreements tracker.
• File all agreements documents in addition to narrative and financial reports.

Key Area 3: Ramallah Office Overall Financial Related Work:

• Participate in Kick-Off meetings or Award Opening meetings as needed.
• Participate in award review meetings as needed.
• Participate in pre-closeout, closeout, and post closeout meetings as needed.
• Helping with the Coding Project design phase and roll out.
• Assist in gathering information to manage the cash flow to ensure timely and secure transfer of funds from the CO accounts to the FOs accounts to meet programme needs, liaising with programme staff as required and provide the necessary balances to ensure that money is spent effectively, efficiently and in line with donor requirement

Key Area 4: Month End Related Work:

• Prepare and do confirmation for Monthly Bank Reconciliations for West bank field office bank accounts.
• Do the monthly count of petty cash and ensure the template is signed
• Preparing month-end prepayments journal vouchers.
• Prepare Fuel recharge journal vouchers.
• Preparing Bank charges journal vouchers.

Key Area 5: Year End Related Work:

• Assist in ensuring smooth and proper closeout of CO books by end of the year.
• Assist in doing physical count of assets for Ramallah office.
• Assist in conducting the annual audit work by auditors in the office and with partners.
• Assist in Audit field work, provide necessary documents as required to auditors after reviewing them.Key Area 6: Staff Management and Related Meetings:
• Attend all staff meetings.
• Attend Finance Unit meetings.
• Provide technical support and guidance to other non-finance staff regarding financial related issues.

Ready to work to respond to any natural disaster or emergency situation anywhere in opt.

In order to be successful you will bring/have:

QUALIFICATIONS AND EXPERIENCE

• University degree in Accounting or a relevant field.
• 2+ years similar previous experience.
• Previous experience in INGOs is a plus.
• Strong communication and interpersonal skills.
• Good understanding on Financial related issues, and basic on general Finance management.
• Maintaining confidentiality, documentation & filing skills.
• Excellent communication (English & Arabic).
• Very good commands on MS Office.