–  Assists in organization and control of the distribution of space in the office common premises, the corridor and other in-door and out-door common areas as necessary.

–  Assists in development of annual budget for common premises in cooperation with represented UN agencies.

–  Liaises with landlord and office service providers for ensuring all contractual obligations are met in a timely manner.

–  Establishes and maintains the filing system for common premises related materials.

–  Arranges for booking of meeting/conference room(s) as per received requests and maintains a log for booking, ensuring that the meeting/conference rooms are maintained clean and organized;

– Arranges for maintenance of premises and minor repairs, as necessary, in coordination with UNDP CO Operations unit.

–  Receives, inspects and verifies all incoming equipment and furniture in common use; tags all furniture/equipment in common use upon receipt from the supplier.

Updates non-expendable property inventory record and tracks movement of furniture/equipment pieces. Acts as custodian of such assets.

–  Performs a Travel Requester role in Quantum and prepares e-reqs for procurement of goods and services.

– Supports the annual physical inventory verification exercise by checking the accuracy of records and location of property.

– Maintains stationery and office supplies, purchases office equipment when needed.

– Ensures security guidelines are properly adhered to.

2. Provides support to the Common Premises financial management as follows: 

–  Ensures timely processing of invoices in Quantum, follows up on payments and PO creation as needed.

–  Ensures that the respective supplier profiles in Quantum are created/approved/updated.

– Supports with creation of common premises budgets in Quantum and their respective revisions.

–  Serves as Petty-Cash Custodian and provides reports as required.

– Performs other duties as assigned by the Supervisor.

3.

Supports knowledge building and knowledge sharing through:

– Participation on relevant UNDP trainings.

–  Briefing/debriefing of UNDP personnel on issues relating to area of work.

–  Sound contributions to knowledge networks and communities of practice between UN Agencies.

4. Ensures mainstreaming of gender equality considerations, promote a safe and enabling environment free of any kind of discrimination and abusive behavior.

– Bachelor’s degree in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences or other related fields would be desirable but not a requirement.

• Experience in usage of computers and office software packages (Word, Excel, etc.).
• Experience in handling of web-based management systems.

• Experience in coordination of project related activities.
• Prior working experience within UNDP or other UN agencies will be considered an asset.

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• Experience of working for international organizations will be considered an asset.

• Fluency in English and Ukrainian is required. Any other UN language will be considered an asset.