Responsibilities

The incumbent will be responsible for the efficient organization and operation of the office of the Protection and Neutrality Department. S/he will be the focal point for all: 1. Human Resources tasks (35% of time). Outputs include and are related to successful recruitment processes; onboarding and departures of staff; training; timely PER reporting: accurate attendance schedules and reporting: staffing tables; and any other HR support to the Department Head and staff. 2. Office Administrative tasks (35% of time). Outputs include and are related to: efficient communications internally, externally and with HQ: filing: planning and logistical tasks to enable successful and productive meetings including minute taking and reports produced; coordination of agendas and schedules; efficient clerical tasks (photocopying, printing, shredding, archiving, sending messages): ensuring reliable travel arrangements: any other support Department Head and staff. 3. Office Space and Functional Support (30% time). Outputs include and are related to ensuring daily cleanliness of office (office is staffed 24/7): timely resolution of office maintenance issues; upkeep and disposal of furniture and assets; compliance with security: office is sufficiently supplied etc. 4. Performs other duties as may be assigned by the supervisor. – Internal contacts will be with the Department Head, staff of the PN Department, other UNRWA staff for coordination purposes. External contacts will be with visitors, suppliers, and contractors. – The Assistant Administrative Officer will not have managerial responsibilities.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. – Excellent Organizational, multi-tasking and time-management skills, with the ability to prioritize and manage time and tasks. – Excellent computer skills, especially in MS application used in the Agency, such as Ward, Excel, Internet Explorer and Outlook. – Ability to take initiative and work in a logical and accurate manner; excellent communication skills. – Effective team member. – Ability to work under pressure. For guidance on how to prepare for competency-based interviews: https://hr.un.org/page/prepare-competency-based-interview

Education

A university degree in business administration, or related field.

Work Experience

At least four years of related experience is required. -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Fluently in English.