The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

The P&C coordinator is an integral part of the P&C Department. The position holder will maintain and improve P&C policies, processes, and practices, and recommend changes to the Country Director where necessary. In addition, the role holder will be responding to internal and external P&C-related inquiries or requests.

Dimensions of the Role

Under the direct supervision of the Country Director, S/he will be responsible for different P&C functions such as P&C Operations, Recruitment, Payroll, training & development, employee relations, and offboarding.

Accountabilities

P&C Operations (20%)

• Support in policy rollout and documentation especially about workplace safeguarding, grievance management and code of conduct
• Ensure the relevant P&C database is up to date, accurate and complies with legislation
• Ensure P&C-related documentation, such as contracts of employment and attestations are done correctly.
• Update Job Descriptions through a standardized process and prepare for the Job Evaluation process.
• Perform partnerships data assessment and visits to partners, and perform capacity-building training for partners when needed
• Complete P&C reports including P&C KPI reports & others related

Compensation and benefits (20%)

• Work with the Country Director to ensure that pay and benefits structure and application are in line with Plan International global guidelines as per the new Job Evaluation process (JDs review, Korn Ferry Assessment and implementation for new scales)
• Manage the preparation of all staff payroll and timely disbursement of salaries or other employee benefits by ensuring leave and timesheet tracking for updating any payroll changes accurately and timely
• Work closely with the Finance team to ensure that timesheets are completed on time and all staff information is accurate for payroll processing
• Manage the Staff Medical Scheme in accordance with contractual obligations such that all medical services to staff are satisfactory
• Coordinates the day-to-day P&C administration duties by ensuring joiners, salary adjustments, employee advances, separations process, etc…

Recruitment, Selection and Induction (20%)

• Manage the recruitment of all Junior to mid positions (Officers & Coordinators) including; JD review, job advertisement, longlisting, interviews, etc…
• Guide the hiring managers through the recruitment processes

Human Resource Information Systems (10%)

• Maintain an effective electronic HR information system ensuring completeness and accuracy of records at all times in line with organizational standards and fitting practices.
• Induct staff and new joiners on the use of HRIS through training
• Act as a focal point for all HRIS-related issues (leaves and performance management-related assistance

Performance Management and Training & Development (15%)

• Ensure all performance stages are completed by reminding staff and line managers of the timeline of each stage
• Conduct refresher training on performance management processes for all staff and follow up to check if objectives set are SMART
• Extract quarterly performance review reports and recommend urgent actions
• Assess, identify, prepare and compile staff training needs as per performance appraisal results and work with the Country Director on the annual training plan
• Support in performance meetings & employee development plans with line managers in coordination with the Country Director.
• Lead the induction process and ensure all new staff have been inducted and completed all mandatory training.
• Deliver training where possible, in consultation with the Country Director.
• Ensure the list of training and courses completed by staff members is up to date

Employee Relations (15%)

• Promote employee health and well-being, by working closely with the Country Director
• Ensure that all staff understand Plan International Lebanon P&C procedures and policies.
• Lead on social committees and other social events
• Facilitate the P&C team’s socialization while nurturing Plan’s values and behaviours
• Support in managing employee concerns and conduct yearly one-to-one meetings with all staff, in coordination with the Country Director
• Conduct exit meetings with leavers and complete leavers’ assessments.

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

• All staff

External: The job holder has a close working relationship externally with the following departments and/or functions:

• NGOs
• P&C Network groups
• Plan Lebanon Partners
• Lawyer
• Tax Advisor

Knowledge, Skills, And Behaviours

Demonstrable knowledge and understanding of:

• Responding to multiple demands from staff members
• Being updated on approaches in development and humanitarian organizations.
• Excellent understanding of child rights, gender equality and development issues.
• Working effectively with people of wide and various backgrounds.
• Knowledge of applicable local laws and regulations (NSSF, taxes, etc.)

Qualifications and Experience

• Bachelor’s Degree in Human resource management or any other relevant business degree
• At least 4 years of demonstrated experience in humanitarian/refugee setting in a similar field
• Experience in HR Information Systems (HRIS)

Skills

• Good computer skills especially in Microsoft Word & Excel
• Strong organizational abilities; able to prioritise and manage short-term and continuing projects across diverse themes despite competing deadlines.
• Strong commitment to child safeguarding policies both inside and outside the workplace, and experience working with children in a development environment.
• Ability and experience in adapting to systems & processes
• Good presentation skills and ability to provide training
• Excellent written and oral communication skills, with excellent command of spoken and written English and Arabic.

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.

Level of Contact with Children:

• Low level

Travel

• In-country travel is estimated at 20%.
• Occasional international travel may be required.

Location: Beirut, Lebanon

Type of Role: Full Time – Fixed Term

Reports to: Country Director

Grade: C2

Closing Date: 4 September 2024

Equality, diversity, and inclusion are at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.