Location:

Copenhagen, Denmark
Salary:

negotiable / YEAR
Job type:

INTERN
Posted:

2 months ago
Category:

Administration
Deadline:

04/10/2024

JOB DESCRIPTION

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The purpose of UNDP’s Internship Programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a firsthand impression of the daytoday working environment of UNDP.

Background

The Office of Procurement (Owithin the Bureau of Management Services in UNDP, is responsible for development of procurement policy, corporate procurement services, procurement advisory services, as well as strategic procurement services to Country Offices and Central Bureaus. In addition, OP provides capacity building to the UNDP global procurement function. OP supports UNDP’s programme delivery in line with UNDP’s Strategic Plan 20222025 and follows best practices in public sustainable procurement and the rules and regulations of UNDP, the accountability framework, while ensuring appropriate risk management for UNDP. We are a global team based in New York (US, Copenhagen (Denmarand in Cyberjaya (Malaysi, with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangko.

The Global Procurement Services Division Health under the Office of Procurement is designed to cater the needs of GF and other health programmes, ensuring uninterrupted and timely supply of quality assured pharmaceutical and health products (e.g. medical devices, PPE, IVDs and laboratory equipment and consumable, to mitigate the risk associated with pharmaceutical and health related procurement, to foster the partnership with UN sister agencies, maintain the framework agreements with manufacturers and qualified procurement agencies, to negotiate the best deals, thereby generating savings and volume discounts.

Duties and Responsibilities

The intern will support the GPSD Health Team by providing administrative, data entry and communication assistance. This includes tasks such as data entry, minutetaking, tracking deadlines, and supporting the implementation of health procurement initiatives.

Key Responsibilities

Assist in preparation of meeting materials, including reports, presentations and agendas;
Assist in the organization and delivery of webinars through platforms such as Zoom and MS Teams.
Assist in collection of the procurement and logistic information and update in online platforms (e.g. smartsheet/sharepoinfor the purpose of tracking deliveries, results etc.
Assist in simplifying processes by developing and /or improving templates, systematic tools, e.g. developing alert systems, etc.
Assist in updating the health product list, product specifications, delivery leadtime, sources etc.
Conduct preliminary market research for different products and develop draft reports
Assist in maintaining database of suppliers per product category
Support the team with the maintenance of the filing system in common drive, SharePoint, smartsheet and outlook filing system.
Support in Procurement plan consolidation exercises and data entry and maintenance of the dashboard.
To provide support in procurement of health products, e.g. support in analysis of the products’ list requested from Country Offices, bid management procedures for procurement cases submitted through international tenders
Assist in the creation and updating of communication materials, including infographics, videos, and presentations for health procurement team

Competencies

Excellent communication skills;
Excellent organizational skills;
Works collaboratively with colleagues to achieve organizational goals;
Excellent problemsolving skills
Excellent research skills, combined with a proven analytical aptitude and ability to tap into a vast array of traditional and new knowledge sources.
Demonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Strong IT skills and excellent knowledge of office software packages (e.g. Microsoft Office suite: PPT, Word, Excel, Outlook, Teams, Streams, Forms, SharePoint, Power BI, Power Automate, Power APP.
Language skills: Fluency in English required. Good working knowledge of French and/or another UN Language is an asset

Interns are selected on a competitive basis. Applicants to UNDP’s internships must meet one of the following academic requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or highe;
Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalen;
Have graduated with a university degree (as defined in (and (abovand, if selected, must start the internship within oneyear of graduation.

Conditions

Candidates should be eligible for residency and undertaking internship in Denmark
In accordance with the UNDP Internship policy, UNDP interns are eligible to receive a monthly stipend, with the rate that varies depending on the duty location. The stipend will be paid monthly, and parttime internship arrangements are prorated accordingly.
Where an intern is financially supported by an institution, government or third party, UNDP will, subject to the rules of such institution, government or a third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.
Where an intern is engaged inperson and is not financially supported by any institution or programme, such as a university, Government, foundation or scholarship programme, a stipend intended to help cover basic daily expenses related to an inperson internship, such as meals and transportation at the duty station, is paid by the receiving office (monthly “inperson” stipend rate is USD1,000). A remote reduced stipend (the rate is a subject to the duty station locatiois intended to help cover expenses related to the internship, such as internet connections or other means to remain in contact with the receiving office, is paid by the receiving office.
Except for the stipend, all other expenses connected with the internship will be borne by the intern, sponsoring government, or institutions.
Interns are not considered staff members and may not represent UNDP in any official capacity.
Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
The purpose of the Internship Programme is not to lead to further employment with UNDP, but to complement intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.
UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.
The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.
Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship.
The intern must provide proof of enrolment in a health insurance plan.
The intern is expected to work full time, but flexibility is allowed for education programme.

Please note that only shortlisted candidates will be contacted and called for interview following the deadline. If you have any qustions please write to us via email: OP.PSU.HR@UNDP.ORG

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Nondiscrimination

UNDP has a zerotolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This job has expired.