Operations Associate for Ashoka Indonesia
JOB DETAIL
Description
Position at Ashoka
Operation Associate for Ashoka Indonesia
Reports to: Ashoka Southeast Asia Diamond Leader
Start date: ASAP
Location: Jakarta, Indonesia
About Ashoka
Ashoka is on an audacious mission – to create a world where everyone is a changemaker i.e. a world where everyone has the agency and skills to make a positive change in their families or communities. It is only in such a world where the solutions will outrun our social problems. With its global network of over 3.500 leading social entrepreneurs (Ashoka Fellows), 10,000 youth ventures, 180+ changemaker schools, and 30+ changemaker campuses – as well as a community of 20,000+ innovators on Changemakers.com – Ashoka works with strategic partners to empower people with the skills to create solutions for the good of all in a world of constant change.
About the Role
- Supporting the process of job requisition, search, selection, and hiring of new hires;
- Assisting the process of on boarding and off boarding all team members;
- Working together with Operation Team to create and to maintain an employee leave database;
- Supporting Operation Team to maximize the use of time-sheet for both administration use and performance review use;
- Helping to build a more efficient travel reporting system and to implement it on a regular basis;
- Streamlining and processing the correspondence with external parties in forms of but not limited through lettering and agreement;
- Supporting the organizing of regular board members meeting;
- Working side by side Operation Team to build a safe and comfortable space for every team member in the office, both virtually and in person; and
- Administering the use of technology for all staffs which includes but not limited to Zoom account.
Required Skills and Experience
- Fluency in English;
- Highly organized and detail-oriented;
- Passionate in administrative and technical works;
- Basic budgeting and financial knowledge;
- Time management and multitasking skills;
- Able to work on own initiative, proactively and independently and under minimal supervision;
- Good Communication skills;
- Proficient in Excel/Word;
- IT-savvy;
- Familiar with Salesforce and general IT tools (desirable);
- Bachelor degree in any majors;
- Around 3-4 years of organizational or voluntary experience in a operational matters; and
- Motivated to grow and learn new skills Personal Qualities Ashoka has a rigorous screening process for hiring staff at all career stages.
Personal Qualities
Ashoka has a rigorous screening process for hiring staff at all career stages. All applicants for all positions must possess the following qualities along with the appropriate degree of experience:
- Understanding and Belief in the Everyone a Changemaker: Understands and believes the Everyone a Changemaker vision at a gut level. To be able to innately ‘get’ this, candidates should have a broad and inquisitive intellectual and a thinking pattern that connects the dots between historical trends and current social context.
- Entrepreneurship/Intrapreneurship: Compelled to take creative initiative and ownership (e.g. founding an organization or company, starting a movement, or re-shaping the work of an existing organization). Demonstrates relentless and realistic how-to-thinking and passion for seeing their ideas come to life.
- Emotional and Social Intelligence: Ability to work efficiently and respectfully in teams, putting organizational/team goal first (personal glory second).
- Ethical Fiber: Exceptionally strong ethical behavior. Is self-reflective and has strong empathy skills. Trustworthy.
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