The Position:
Under the overall supervision of the International Operations Manager, the incumbent will work in close collaboration with the Operations and the Programme teams in the Pakistan country offices, as well as with other relevant partners to ensure that under the UNFPA’s 10th CPD (2023-2027) all related procurement, logistics and supply chain is effectively managed including quality and last mile assurances.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
In a complex operating environment, you will play a vital role in supporting the UNFPA Country Office in implementing the 10th CPD including the SRH and GBV related response in humanitarian and emergency settings. You will work in close collaboration with country office staff, UN agencies and other partners to coordinate logistics and supply chain support for UNFPA operations and ensure effective management of supplies, including emergency RH kits and commodities and dignity kits.
In particular, you will support timely, applicable and cost-effective forecasting, drafting and consolidation of procurement plan, logistics and supply chain management of inter-agency reproductive health (IARH) kits, RH/FP commodities and GBV supplies to strengthen delivery of CPD commitments for regular programme and emergency preparedness and response related to humanitarian context.
You would be responsible for:
A. Programme implementation for supplies
• Assist in preparing n annual procurement plan together with related programme and operations team, and mobilize supplies (RH Emergency Kits, RH/FP commodities, Dignity Kits and other equipment) where needed.Act as a procurement focal point for CO.
• Lead and participate in joint assessments or undertake UNFPA specific assessment, including field assessments/missions to gain a better understanding of existing logistics infrastructure, warehousing facilities, health facilities and distribution systems;
• Identify possible gaps in the logistics pipeline and provide inputs to how to strengthen the logistics chain, including calculating needs, procurement and actual distribution;
• Rely on minimum /maximum inventory system and stock level information as inputs to the procurement planning process;
• Develop systems/standard protocols through which UNFPA can operate, manage and forecast its supplies needs (e.g. transportation, warehousing, distribution channels, contingency plans);
• Provide support in projecting future needs for prepositioning (as appropriate) of emergency supplies;
• Support establishing and functioning of quality assurance system, processes and mechanism to ensure value for money and quality of supplies;
• In collaboration with the programme and operations team and IPs, contribute to strategies for community engagement so that supplies reach the service delivery points;
• Coordinate customs clearance procedures and transportation of reproductive health commodities to service delivery points;
• Assist preparation of detailed distribution plans for RH commodities in close coordination with key programme and operations teams and key stakeholders;
• Provide support to introducing an inventory control system in service delivery points to prevent both over-stocking and stock outs of RH commodities; and
• Update the corporate commodity tracking systems including the shipment tracker.
B. Monitoring and Reporting
• Assist in regular monitoring of warehouse capacity, access, storage, refrigeration, transportation, utilization rate, coverage and distribution to track and monitor emergency RH kits and commodities;
• In collaboration with the programme teams, identify technical capacity of health facilities and personnel to utilize UNFPA supplies and lead/ support capacity building activities;
• Undertake monitoring visits, if possible, to ensure proper storage, distribution, and utilization of RH supplies and last mile assurance (LMA);
• Track the receipt and distribution of all RH and GBV supplies, including RH commodities;
• Provide regular updates on UNFPA RH commodities and supplies management for inclusion in UNFPA SitReps, donor reports and OCHA SitReps.
C. Liaising/Coordination with Partners:
• In case of emergency, participate in the logistics cluster meetings and liaise with other humanitarian stakeholders working in relevant sectors/clusters, including Health and Protection to ensure inclusion of commodities specific to UNFPA’s mandate;
• Establish functional partnerships with agencies that have broader logistics capacity than UNFPA in order to facilitate movement of UNFPA supplies;
• Liaise with HQ Humanitarian Logistics Advisor, SCMU and the Regional Supply Chain Specialist as required to ensure timely procurement and delivery of supplies;
• In coordination with other agencies, engage with various actors to ensure humanitarian access so that supplies reach their end destination and intended beneficiaries.
Qualifications and Experience:
Education:
Advanced university degree in procurement, logistics and supply chain management or a related field. Professional certification in areas such as humanitarian logistics, medical logistics and or supply chain management is highly desirable.
Knowledge and Experience:
- At least 2 years of relevant experience in procurement, supply chain or logistics management including distribution, storage, transportation and operations in emergency settings.
- Experience in challenging and complex humanitarian/emergency settings;
- Experience in managing health supplies, including RH supplies.
- Demonstrated networking and working experience with the key development partners and stakeholders.
- Strong commitment to gender equality and the empowerment of women and girls.
- Experience and understanding of UN humanitarian programming and operations, knowledge of UNFPA humanitarian programming an advantage.
- Strong negotiating skills and ability to work under pressure
- Ability to self-manage, emotional intelligence, empathy, team spirit and conflict management.
- Strong ability to develop partnerships, network and communicate clearly
Languages:
Fluency in English and Urdu is required.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact
Functional Competencies:
● Advocacy/ Advancing a policy-oriented agenda
● Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
● Delivering results-based programme
● Internal and external communication and advocacy for results mobilisation
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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