THE ORGANISATION

Founded in 1937, Plan International, Inc. (“PII”) is a globally recognized non-profit dedicated to advancing children’s rights and gender equality in both humanitarian and development contexts. With over 80 years of experience, Plan International addresses the root causes of challenges faced by girls and vulnerable children, working in 70+ countries. The organization collaborates with children, young people, supporters, and partners to create a just world, acknowledging that the potential of every child is often hindered by poverty, violence, exclusion, disasters, and discrimination.

PLAN INTERNATIONAL KENYA
Plan International Kenya (PIK), operational since 1982, focuses on long-term development. Collaborating closely with local communities and governments, with a work force of 250 staffs and annual budget of $ 16 million, PIK implements programs to enhance the well-being of children, girls and young people in geographic focus of Nairobi, Machakos, Kajiado, Tharaka-Nithi, Kwale, Kilifi, Homa Bay, Kisumu, Tana River, Turkana, and Marsabit.

Under the current Country Strategy (July 2021 – June 2026), PIK aims to end teenage pregnancies and gender-based violence against girls. This goal will be achieved through the following thematic pillars. strategic objectives:

1. Sexual and Reproductive Health and Rights (SRHR): Improve access to SRHR services and information to reduce teenage pregnancies and harmful practices in Kenya.
2. Prevention and Response to Gender-Based Violence: Ensure functional child and girls’ rights protection mechanisms to prevent and respond to all forms of violence and abuse.
3. Protecting Girls and Young Women in Crisis and Climate Change Adaptation: Minimize the impact of disasters on girls, young women, families, and communities.
4. Youth-led and Innovative Partnerships for Job Creation: Build a stronger ecosystem for youth employment and entrepreneurship, particularly for vulnerable young women, fostering job seekers and creators.

ABOUT THE ROLE
This role is responsible for interpreting and consistently applying people and culture policies and procedures to enhance employee satisfaction, engagement, and well-being, fostering a positive workplace culture. Additionally, this role provides administrative support to the People and Culture function at Plan International Kenya.

ACCOUNTABILITIES

P&C Reporting and Data Management 20%
• Prepare and submit periodic P&C reports for management review and decision making.
• Track staff life cycle milestones and prompt for timely action (recruitment, induction, probationary period, contract end dates, clearance, etc)
• Track and follow-up with line managers on recruitment and placement tasks to ensure all PIK recruitments are within the stated time to hire indicator.
• Liaise with SSC for timely delivery of service for all requested P&C work processes.
• Run periodic HRIS and physical staff file audits for quality control on the CO data to ensure data integrity and up to date data management.
• Liaise with SSC P&C Operations officer on employee life cycle data updates on the HRIS and staff files.
• Develop and manage a central repository of CO P&C data (Job Descriptions, audit recommendations, action plans)
• Preparing a summary of exit interviews reports and in conjunction with P&C Manager ensure development of action plans on matters arising.

P&C Administration 20%
• Organizing and coordinating all people and culture oriented/related meetings and taking minutes (including PIK monthly staff meetings)
• Plan and coordinate the monthly all staff meeting.
• Administrative management of the P&C calendar of initiatives, tracking progress and action plans
• Consulting with line managers to develop Learning and development and recruitment plans.
• Monitor all Employment matters actively in court and in liaison with the Country P&C provide data and information as appropriate.
• Monitor P&C budget utilization and facilitate purchase requisition and payment processing
• Informing the Shared Services Centre of staff on staff exits, bereavements and other staff welfare matters as necessary.

Employee Welfare & Engagement 20%
• Coordinate implementation of employee engagement and welfare programs that align with the PIK’s strategic goals and culture, including recognition initiatives, team-building activities, and wellness programs.
• Monitor and report on engagement metrics and make recommendations for improvement.
• Analyze trends and adjust engagement strategies as necessary.
• Conduct surveys and gather feedback to understand employee satisfaction levels.
• Facilitate purchase of wedding and birthday gifts, farewell gift vouchers and support bereaved members as per policies provided and acceptable practices;

Occupational Health & Safety 15%
• Liaise with Admin, Security and Shared Service Centre to ensure Occupational Safety and Health standards at PIK Offices are upheld, including annual OSH audits and office certifications.
• Follow-up on implementation of annual OSH audit recommendation action plans as developed and agreed on by CMT.
• Act as a member of health and safety committee for KCO and facilitate implementation of health and wellness strategies.
• Ensure adequate staff awareness on Occupational Safety and Health act and practices at PIK

P&C Policies and Procedures 5%
• Provide interpretation to all staff on PIK and PII P&C policies and procedures and Kenyan labour laws application.
• Ensure all staff read and understand all P&C policies and procedures, handle any queries regarding the policies.

Compensation and Benefits 5%
• Collate and provide data on staff compensation and benefits for the annual salary review.
• Support in the implementation compensation and benefits projects
• Regularly participate in salary surveys to ensure Plan accesses relevant data on market trends.

Employee Relations 5%
• Deal with and respond to queries/complaints from staff regarding employee relations matters.
• Providing counselling services to all staff for prompt conflict resolution as per P&C policies
• Assisting in hearing and termination/dismissal processes as assigned

Safeguarding (5%)
• Ensure that Plan International’s global policy for Safeguarding and PII policy for Preventing Sexual Harassment Exploitation and Abuse; and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Others (5%)
• Other duties as assigned by the line manager.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE
Qualification/ experience essential:
• A Bachelor’s degree in HR in a related field with a Higher Diploma in HR Management.
• Membership with IHRM.
• At least 3 years of relevant experience in the HR field preferably in INGO
• Conversant with Human Resource Information Systems (HRIS)

Desired
• Certification as a Human Resource Practitioner (CHRP).
Languages required
Excellent written and verbal communication skills in English

Click on the following link to access full Job Description:

JD – People and Culture Officer KCO.pdf

Location: Nairobi
Reports to: Country Office People and Culture Manager
Closing Date: 6th November 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.