Org. Setting and Reporting

This position is located in the United Nations Mission for the Referendum in Western Sahara (MINURSO), Laayoune. The Property Disposal Assistant will work under the overall guidance and supervision of the Chief of the Unit under the Chief Supply Chain Performance Management Section.

Responsibilities

• Execute quality control in accordance with international and local environmental standards for the disposal of written-off assets, hazardous waste, and medical waste. • Assist in specifying rules, policy practices, and procedures in the area of asset disposal and establish an assessment plan to visit the team sites in order to verify the environmental disposal methods available for the hazardous waste. • Assist in organizing, planning, and physically disposing of all the written-off assets and financial inventory, and responsible for the environmental disposal of medical and hazardous waste generated in the mission area to avoid pollution or contamination. • Seek the advice and help of Technical Sections/Self-accounting Unit technicians concerning any assets whose components may be suspected to be hazardous. • Assist in liaising with the Liaison Officer on the disposition of UN property with the approval and coordination of the Customs and Local Authorities. • Inspect all equipment and documentation for general supplies and medical wastes to be disposed of. • Assist and coordinate with Stakeholders, Procurement, and Finance on the preparation of disposal contracts and procedures for the disposal of property under the care of the unit, including the sale, trade-in, donation, destruction, or transfer to other missions • Arrange and group items received according to their commodities and method of disposal to facilitate inspection before destruction or sale. • Assist in drafting Statement Of Works (SOW)/Terms of Reference (TOR) for contracts and services for property disposal and participate in the Technical Evaluation Committee (TEC). • Liaise with all SAUs to receive written-off assets and equipment and spare part items and prepare all necessary actions to dispose of the written-off assets based on the environmental rules and regulations and the disposal method recommended by the Local Property Survey Board (LPSB) or Headquarter Property Survey Board (HPSB). • Assist to manage and organize the collection yard for proper and secure storage of wastes. • Assist in the preparation of periodic performance reports in line with the Global Asset Management Policy Service (GAMPS) quarterly performance requirements. • Open case files for all written-off assets and provide PCIU with documentation to complete archiving the Asset Master Record (AMR) and the Equipment Master Record (EMR) and close those case files after completion of Disposal and generate the Disposal certificates (DCE) accordingly. • Update the inventory notification after being notified by PCIU and coordinate with the warehouse staff to update the status of the EMR. • Remove all the barcodes and UN signs and emblems from assets before the final destruction or handover and hand them to the Receiving & Inspection Unit. • Support other units within property management in the areas of receiving and inspection, property control, insurance, and reporting as and when required. • Maintain the entire original disposal certificate for accountability and auditing purposes and ensure all disposal action in the ERP(Umoja) has sufficient supporting documents. • Perform any other duty as instructed by the Unit Supervisor. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision-making. • Assists with visualizations and updating information material such as web pages or brochures. Work implies frequent interaction with the following: Procurement PCIU Technical Sections (SAU) Asset Managers/warehouse staff

Competencies

Professionalism: Knowledge of principles of procurement and disposal of property, management of contracts with vendors. Knowledge of the Organization’s financial rules and regulations as they pertain to property management and accounting practices. Ability to perform analysis, modelling and interpretation of data in support of decision-making and maintain accurate records/interpret a wide variety of data, and ability to make appropriate linkages in work requirements. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Gender indicator: [Professionalism]. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Technical training related to property and inventory management operations is highly desirable.

Job – Specific Qualification

A valid driver’s license is desirable. Certification/diploma or training in a logistics related discipline, i.e. supply chain management or another relevant field is desirable. Training and proficiency in computer applications relevant to asset management and familiarity with database management is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in property management, or related fields is required. Previous experience and proven ability in analytical work is desirable. Comprehensive grasp of material and inventory accounting practices is desirable. Experience in the field of property management, inventory control, logistics management or related field, providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.