Location:

Bangkok, Thailand
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

2 weeks ago
Category:

Human Resources
Deadline:

17/12/2024

JOB DESCRIPTION

Background and Organizational Context

Diversity, Equity and Inclusion are core principles at UNDP/UNCDF: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP/UNCDF including our values and inspiring stories.

UNDP/UNCDF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

General Assembly Resolution 2186 (XXI) decided to “bring into operations the United Nations Capital Development Fund as an organ of the General Assembly which shall function as an autonomous organization of the United Nations. The UN Capital Development Fund (UNCDF) assists developing countries, especially least developing countries, in the development of their economies by supplementing existing sources of capital assistance by means of grants, loans, and guarantees. UNCDFs vision is to help mobilize and catalyze an increase of capital flows for SDG impactful investments to Member States to address the most pressing development challenges facing vulnerable communities in these countries and thereby contribute to sustainable economic growth and equitable prosperity.

UNCDF utilizes its unique capability in the UN system to deploy grants, loans and guarantees to crowd-in finance for the scaling of development impact. UNCDF focuses on where the needs are greatest, a deliberate focus and capability rooted in UNCDF’s unique investment mandate to support the achievement of the 2030 Agenda for Sustainable Development and the realization of the Doha Programme of Action for the least developed countries, 2022–2031.

As per its Strategic Framework, UNCDF works to deploy its functions as a hybrid development organization and development finance institution. UNCDF responds to Member States requests for assistance by providing targeted technical and financial advisory services on investments for development outcomes, designing bespoke financial structuring solutions, undertaking financial derisking of investments, and enhancing investment readiness of SDG aligned projects in partnership with private sector, UNOs, International and Local Finance Institutions, Development Finance Institutions as well as Foundations and Philanthropy, among others. UNCDF works to develop local financial systems, new markets and mobilize and crowd in capital from public and private sources. UNCDF is driven by a partnership mindset which enables it to deploy its different capital capabilities in highly tailored and responsive ways in order to mobilize investments flows from other sources, in particular from the private sector. By structuring transactions which are highly impactful, but also recognize the need for multiplying the impact of its own capital, UNCDF seeks to position itself as a preferred partner for different stakeholders. UNCDF’s work is focused on six priority areas, including:

Sub-national and local infrastructure financing
Women owned enterprise financing
Nature and climate financing
Energy and decarbonization finance
Sustainable food systems financing
Inclusive digital finance

Following a recent restructuring, UNCDF’s organizational set up includes an Investment and Implementation Division (IID), Investment and Finance Oversight Division (IFOD), Operations and Oversight Division (OOD) and a Directorate of the Executive Office. UNCDF staff and personnel are located in regional hubs based in Dakar (Senegal), Nairobi (Kenya) and Bangkok (Thailand) with sub-regional presence in a number of locations in the Caribbean and Pacific Regions. UNCDF is led by an Executive Secretary based out of New York. Pursuant to General Assembly resolution 2321(XXII, para 1.a), the Administrator of the UNDP performs the function of the Managing Director of UNCDF. UNCDF is overseen by the Executive Board of United Nations Development Programme (UNDP), United Nations Population Fund (UNFPA) and the United Nations Office for Project Services (UNOPS) and performs the function of the Executive Board of UNCDF.

Position Purpose

Under the overall guidance of the HR Specialist and direct supervision of the Human Resources Analyst, the HR Associate ensures execution of transparent and efficient HR services in the region. The HR Associate promotes a collaborative, client-oriented approach and supports keeping high staff morale and engagement.

The Human Resources (HR) Associate provides support to the HR Analyst in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the project/programme agenda and Sustainable Development Goals.

The HR Associate works in close collaboration with other members of the wider HR team within the Operational Effectiveness and Assurance Unit, the programme and project teams in the assigned region, and staff in GSSC and other UN Agencies to exchange information and resolve complex HR-related issues.

UNCDF adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNCDF personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Key Duties and Accountabilities

1) Ensure effective administration and implementation of HR strategies and policies.

Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies, effective implementation of the internal controls, and proper functioning of the HR management system and practices.
In consultation with the direct supervisor and HR Specialist, support HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of the region.
Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities.
Collect information and support to UNCDF’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor.
Collect information on the risk management of regional HR activities to proactively manage and mitigate the risk.
Independently produce and maintain reports, statistics, etc. for management review purposes.

2) Provide HR services to UNCDF projects and programmes, including recruitment and staffing.

Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes contributing to drafting of job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to UNCDF. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions.
Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners.
Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
Process timely contract management actions, in close coordination with supervisors and senior management.
Provide support to benefits and entitlements processing delegated to UNCDF, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions.
Maintain UNCDF regional staffing table and local rosters where relevant.
Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to UNCDF.
Provide HR support and services to projects and programmes, including provision of information on personnel benefits and entitlements in line with UNDP/UNCDF policies and in coordination with GSSC as applicable.
Provide administrative support to retirees as applicable.

3) Ensure proper staff performance management, talent management and career development

Provide background information and maintain related data acting as Secretary to formal UNCDF regional management groups responsible for collectively reviewing and discussing staff performance, talent, and development needs.

Provide assistance to Performance Management reporting and monitoring.

Provide input to the UNCDF-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager.

4) Ensure facilitation of knowledge building and knowledge sharing in UNCDF

Organize training for the regional programme and project staff on HR issues.
Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
Synthesize lessons learned and best practices in HR.
Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None

Competencies

Core

Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Thematic Area Name Definition

Business Development – Knowledge Facilitation

Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.

Business Management – Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Business Management – Operations Management

Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
Knowledge of relevant concepts and mechanisms.

HR Assessment and Selection

Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs.

HR Assessment and Selection

Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs

HR – People strategy and planning – Job Design

Ability to design job roles to meet specific organizational objectives

Business Direction & Strategy System Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management – Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Keywords

HR services and transactions
Recruitment/Talent Acquisition
Learning planning

Required Skills and Experience

Education:

Secondary education is required.
A university degree (bachelor’s degree) in Human Resource, Business Administration, Public Administration, or a related field will be given due consideration, but it is not a requirement.
Human Resources certification from a recognized institution is desirable.

Experience, Knowledge, and Skills

Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required.
Familiarity with HR management, including talent acquisition and recruitment, in the UN system is a great advantage.
Familiarity with an HR module in Oracle-based Enterprise Resources Planning (ERP) is desirable.
Work experience in a UN Agency or a UNDP Country Office/Regional Hub is desirable.
Experience in the use of computers and office software packages (MS Word, Excel, etc.) is required.

Language Requirements

Fluency in English and Thai is required.
Knowledge of another UN language is desirable.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP/UNCDF, an international organization, may have significant implications for US Permanent Residents. UNDP/UNCDF advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP/UNCDF is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP/UNCDF rosters

Note: UNDP/UNCDF reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP/UNCDF at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP/UNCDF has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP/UNCDF is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements

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