UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, empowermenta

UNICEF in the State of Palestine works to uphold the rights of children to access essential services and protection, from early childhood through adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. Following the escalation of hostilities in the Gaza Strip, UNICEF is responding at scale with Education, WASH, Nutrition, Health, Child Protection and Multi-Purpose Cash, while preparing for return to learning for children across the State of Palestine to respond to the most precent and critical needs of children, while supporting the restoration of essential services.

Under the supervision of the Deputy Representative Operations, the Operations Assistant is responsible for executing a broad variety of routine tasks for the operations unit requiring full knowledge of UNICEF administrative and operational procedures, processes, and policies.

Summary of Key Functions and Accountabilities

1. Provides administrative assistance throughout the Technical Review and Programme Budget meetings and other operations assistance

• Administrative and secretarial assistance pre, during & post the different meetings.
• Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records.
• Draft routine correspondence from oral/written correspondence or available information sources in accordance with the standard of procedures
• Disseminate all diplomatic pouches and posts to the relevant sections/staff members
• Provide needed and necessary Admin/logistics support for Dep Rep OPS

2. Monitoring Key Milestones and Results of the Operations Team

• Support and follow up to ensure meeting deadlines by keeping an updated Operations team planning calendar.
• Provide support and input to achieve key milestones and events of the team including drafting meeting minutes, follow up on action points and scheduling the Operations Team meetings as required.
• Assist in preparation responses to address any queries
• Data entry and updating of work-planning and templates with consolidated input from various team members.

3. Overall support in preparation for various events held by the operations team

• Preparation and coordination for meetings/events such as operations meeting.
• Creating TeamSite’s for each event and maintaining relevant documents libraries.
• Taking minutes and action points of meetings ensuring accuracy, attention to detail and coherence.
• Following up as needed and keep updated records of the responses received on requested action points and other tasks as required
• Where/as needed arrange for travel of UNICEF staff on official business. This includes flight booking arrangements in accordance with UNICEF duty travel rules and regulations.

4. Transaction support in Vision (SAP) as well as other systems used by the office:

Submitting various section’s requests to the concerned acting unit for processing which include:

• Invoices to the Finance Unit, using the Operations Service Center (OSC).
• Budget allocation requests the Budget Unit

5. Under the support and guidance of the Deputy Represntative, Operation, maintain an effective, accurate and up-to date database in VISION to process information efficiently by performing the following:

• – Request, create/update institutional/non-staff individual vendors upon request of the relative section
• – Ensure all vision rights for officer in Charge updated in the VISION.
• – Create and modify roles and access rights to users (assignment to positions, user de-provision and user re-provision)
• – Maintain Table of Authority up to date, and prepare the Delegation of Authority Letters for staff members on a yearly basis

6. Perform other duties as required.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education. Certification course in general administration or related courses is desired.

Bachelor’s degree in related area is an asset.

Work Experience:

Minimum of 5 years of progressively responsible work experience in the area of general administrative/operations or related work is required. A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years.

Language requirements:

Fluency in English and Arabic is required. Knowledge of another UN working language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Familiarize yourself with our competency framework and its different levels.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/assessment within the scope of child safeguarding as appropriate.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female are encouraged to apply.

This is required for all posts requiring a higher education degree. “UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/”

Only shortlisted candidates will be notified and advance to the next stage of the selection process.

The VA is open to all (internal and external candidates)

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements